Let’s Kill Sh*t: Axios CEO on simplifying your work-life in the AI era
from Masters of Scale ·
32m 51s
In an era of rapid AI advancement, Jim VandeHei, CEO of Axios and co-author of *Simplify*, argues that the future demands radical simplicity to counteract cognitive overload and inefficiency. He introduces a three-part framework—Confront, Delete, Amplify—to systematically identify and eliminate unnecessary habits, meetings, and obligations, asserting that 25% of work time is wasted due to inertia and outdated routines. This mindset not only enhances productivity but also improves well-being by freeing up valuable time for meaningful activities. AI, while powerful, increases decision fatigue and noise, making simplification essential for both individuals and organizations. At Axios, the company reduced overhead by discontinuing non-essential products and focusing on core journalism, leading to faster operations and greater employee satisfaction. VandeHei also highlights AI’s potential in healthcare, where personalized agents outperform doctors in diagnosing complex conditions, though users must maintain control over privacy and trust. Crucially, he warns against overdependence on third-party platforms, urging businesses to build direct, customer-focused models. Ultimately, the core message is clear: in a world where change is rapid and decisions are overwhelming, the most effective response is to do less, think more, and prioritize what truly matters—proving that simplicity is not just a lifestyle choice, but a survival strategy in the age of AI.
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Be just constantly thinking about what are the fewest number of people
we need in the fewest number of meetings,
jumping through the fewest number of procedural hurdles to get something done.
You need to be that ruthless, constantly thinking about fewer, fewer, less, less, quicker, quicker.
Once you do that, it creates an energy of its own,
and others around you start doing it naturally.
And I think once you get into that mentality,
you'll really see a pretty appreciable difference,
almost.
Just overnight.
That's Jim VandeHei, CEO of influential news outlet Axios,
and co-author of the new book, Simplify.
Jim is one of the most insightful business leaders I know,
as well as a deeply sourced journalist.
In today's episode, we talk first about the upcoming midterm elections
and the implications for businesses,
and then we quickly turn to how AI-driven change,
what he calls post-processable velocity,
is also possible.
Jim's solution to all that disruption is to lean into simplicity
through a three-part plan he calls Confront, Delete, Amplify.
We talk about cognitive fatigue and how he's redesigning his personal life,
plus the risks of getting into business with open AI and more.
So let's get to it.
I'm Bob Safian, and this is Rapid Response.
I'm Bob Safian.
I'm here with Jim VandeHei, CEO of Axios,
and co-author of the new book, Simplify.
Jim, welcome back to the show.
Great to be here.
Thanks for having me.
So before we get into the book,
do you have a simplified view for our audience
about the election session that we're moving into?
I think you'd probably rather be a Democrat than a Republican.
I just think the fundamentals really favor the party out of power in general.
The fact that President Trump's probably right around 40% popularity,
and I think Democrats actually did a pretty good job
on the Senate side of recruiting candidates.
They have a money disadvantage, but in general,
I think Democrats should win the House.
I think they have a reasonable chance of winning the Senate.
I think it really depends on what is the mood of the voter,
particularly around the cost of living and the war.
Because if Republicans are bummed and they don't show up,
and I think that is a big concern, that hurts.
But the flip side is Democrats seem much more motivated
when you look at polls of who's super energized.
Democrats seem way more energized.
And when you have an energized base in a tough economy or a high-cost economy,
that's when you have the potential for a landslide.
Does America have any unified mission or goal,
something that it stands for as reflected in this year's candidates and platforms?
Not that I can detect.
I think both parties understand affordability matters.
People don't like to spend more money.
Ultimately, they want to hold somebody responsible.
They tend to hold the party responsible.
They tend to hold the party in power responsible, regardless of the policy.
In this case, I'd say the party in power is responsible, right?
Because you can directly trace the increase in prices to the war for oil.
And then the tariffs, no doubt, have really put pressure on pricing.
And like the new round of fights with Canada,
you end up paying more for things that you were paying less for before.
And that makes people upset, right?
They're ornery because they're not necessarily. Wages are decent.
In some areas, wages are going up,
but they're not going up high enough to account for it.
And that's the pinch Republicans are in.
Anti-data center sentiments going to hurt Republicans?
How did data centers become so politically toxic so fast?
I mean, I've very rarely in politics, been doing this 30-some years,
seen an issue become so prominent and so toxic so quickly.
Even if you went back last year,
most politicians, most legislation was all kind of pro-data centers.
People saw these as job creators.
And now people hate them.
Well, the truth is 99% of people don't live anywhere near a data center.
I think it's a proxy for AI.
I think people are just worried.
These guys out in Silicon Valley are creepy.
I worry about my job.
I worry about my kids' mental health.
And I think data centers are paying the price for that.
Now, that might change.
The companies are putting a lot of money in to try to explain
that they are good economically in local communities.
Maybe they'll start to move the needle.
I don't think they'll move the needle that much.
This week, you know, we had this guy come out from Anthropic
and warned that there's a 10% chance that their technology destroys humanity,
which, I don't know, last time I checked,
probably not a great sales pitch for the product that you're building.
You know, that took off.
And I think one of the reasons it took off is because people are, they're pissed.
Then they see this hugging face, like AI going rogue and hacking into companies.
And maybe they don't understand it, but they're like, okay, that's weird.
So I have weird and I have a data center I don't like.
And now this guy's saying,
there's a 10% chance I'm going to be dead.
That's not a recipe for popularity, brother.
In advance of your book, you wrote an article this summer
about prepping for an Axios board meeting.
And you said that even a six-month planning horizon,
you realized was like pure fantasy that everything could change in a month.
I love this phrase you pointed to, a post-processable velocity,
that the speed of an AI world is outpacing our ability to comprehend it as humans.
I know it simplifies a guide to navigating this environment.
But before we get into the sort of what can we do about it,
I'm just curious how this acceleration of change feels to you.
I'm of two minds.
Like part of me, to be honest, finds it exhilarating.
Like I like change.
I like trying to think about how do I use this technology to enhance our business,
enhance our relationship with news consumers.
And so I like that part of it.
But what I wrote is true.
And I think it's true of most CEOs.
Like things are just moving so fast.
Like what technology do I use?
What is the better AI?
What can it do today that it couldn't do yesterday?
Employees are a little bit nervous.
Employees are changing their skill set because they're using this new technology.
And we really have entered this period where it's just hard to process.
And I've always laughed at like year or two or three year planning.
I'm like, how the hell do you do that?
But now I kind of laugh at six-month planning.
It's hard for me to think out more than six, seven weeks about, okay,
what do I feel highly confident?
About the business?
Like things are changing that quick.
I'll give you a good example.
Like in the media, six months ago, we're getting, you know,
30 to 40% of our traffic is coming through Google search.
And every media company has seen that bottom out.
It's now down to like 5% or 10% of our traffic.
Well, that's a lot of people.
You're talking about millions of people that were customers or coming to
tasting our content that no longer are.
And that happened almost overnight.
Last couple of months, huge surge.
And the number of bots that are attacking websites.
There are these machines that are kind of hitting your site,
trying to get information, trying to get data.
And they're kind of polluting the open web.
And that's new.
Okay, well, let's wrestle with that.
I think that's why there is a twilight zone feeling right now,
where people are like, they're hearing about this technology that could end humanity.
And it could, you could start a business with one person.
And most people are like, I don't know.
I don't really use it.
Or if I use it, it's kind of a glorified search.
Engine like what's all the fuss about.
And I think the demarcation zone is people in companies that use it persistently and
aggressively live in a different world right now than those that don't.
So if you go out to Silicon Valley, they feel like, oh my God, this is like 1999.
Like the world is changing.
I'm on the cutting edge.
Everything's about to explode.
But then you go to Toledo or you go to Topeka or you go to Oshkosh.
And most people are like, I don't know, I'm just running my company, man.
I guess there's this new AI and, uh, my.
Employees are talking about it.
I'm sure we'll get to that one day soon.
And I think that's somewhat natural because it's a new technology.
I think introducing any kind of technology into an existing company is hard because even if it's the coolest technology ever, you have to hook it up to all your clunky systems that you built over the last decade.
And that's necessarily messy.
I call it the messy middle, which is where I think most companies are right now.
They're starting to use AI.
They're prototyping.
They're seeing the promise and then they're realizing, oh crap, I got to hook this up.
To my data reservoir.
Right.
This is a lot harder than I, than I thought it was going to be.
Right.
This is a way harder than I thought.
Yeah.
Yeah.
So simplify opens with this, this bracing line that AI isn't simplifying your life.
It's mass producing more options, more decisions, more noise.
I know I find myself sometimes falling into a rabbit hole as I explore new things with AI tools.
You've described yourself as an AI lab rat.
Do you ever fall into that noise yourself?
Oh, for sure.
Yeah.
I fall into it.
And I think for most people in the short term, it is a, a complexity creation machine, mainly
because like, well, now anybody can write pretty well.
If you use AI to help you write, anybody can do deep research on a new idea or have AI
do the deep research for you and then dump that into an email and send it to your boss.
So suddenly all of us are getting more emails, more presentations, more ideas, some of them
well thought out, many of them not well thought out that it just means like, oh my God, now
I have.
more decisions to make?
And that's the whole point of the book.
you outside of work and at work, delete as many things that you're doing out of habit, out of
inertia, just because that's the way we've always done it, so that you can amplify the things you
actually want to do. And it might sound simple, like, do I actually need a book to do this?
And what we discovered in running our company this way is, yes, you need a book to do this,
because we don't do it naturally. If you don't have a system, if you don't have instructions
about how to simplify your company, how to simplify your meetings, how to simplify your
management structure, how to simplify the work that you do as a rank and file employee,
you just won't do it. You'll just keep on keeping on. The data from The Economist and others is that
on average, we waste 25% of our week doing things we never should have done or that add no value to
our company. We do it out of habit. That's why we've always done it. We do it out of inertia.
Well, think of a 25%, man, that's two and a half years out of every decade that I pissed away
doing things I don't want to do or shouldn't be doing. I want to be doing things I shouldn't
should do. And I think there's a lot of waste in all that, right? I thought AI was going to make
us more efficient. Not now. I think over time it can and it will. But in the short term, I think
that when people are, oh, I'm anxious, I'm confused. And I'm like, you should be anxious
and you should be confused. This is a weird time to be alive. Just think about it. Like even in
the course of anyone listening to this podcast, you probably already got five texts, a couple of
emails, a Tinder alert. Like, whoa, whoa, whoa, whoa, whoa, whoa, whoa. That's a lot, man. We used to just
sit around with a book or a newspaper and we had a rotary phone and wondered if anyone would call
us once a week. That's a lot. Well, and you would return all those calls. And so you feel like you
have to respond to all this stuff that's coming in. And it's too hard. And you can't. You can't.
Right? You can't. I think that is like, that is the point. You love attacking things in threes.
Your framework is confront, delete, and amplify. Yeah.
The confront.
That's the fun part that, you know, that's not the action part. That's like the mental part,
right? Like open yourself up to the fact that you've got the wrong habits.
Yeah. Or just confront, why do I do this? Like nobody asks that simple question. Like I've got
a meeting after this at one o'clock. Almost no one asks, like, do I need to be at that meeting?
Do we even need to do the damn meeting? Are we meeting on something we even want to do?
A company, a life just takes on a momentum of its own.
And unless you have these checkpoints to say, well, wait a second, do we need to do that meeting?
Is this something I could skip? You'll just keep on doing these things you don't necessarily need
to do. And so confronting is just asking that question, whether it's at home or at work,
do I need to do this? Like, why am I doing it? And just that simple exercise will then allow you
to spend one minute and then decide, oh, could I delete this, which is step two? Or could I say no
to this obligation? And then if you can, you can do it. And if you can't, you can't do it. And if you
can delete some things and you can say no, then you can amplify, which is the fun stuff. Do the
stuff that you like doing. Do the stuff you're good at. Do the stuff at work that's going to
get you a promotion or more money or more attention or whatever the hell it is that you
want out of work. But you have to have a system. And it's funny because we started this about two
and a half years ago at Axios. This whole simplify system was just how we operate the company. And
the reason we wrote it is we saw the magical change it had for our company, where suddenly
people were more focused. They were more productive. But most important, they were
happier. A couple of months ago, I called a meeting of my leadership team and the subject
line was, let's kill shit. And the whole purpose was I wanted to sit around the table, tell me all
the things you think we do that are dumb. Meetings, process products. And I want to just sit
here for an hour or two and I want to kill shit. Although you killed the Axios app, which I
imagine there might have been some resistance to. We debated that for years, years,
but the truth was we have like tens of millions of people who come to Axios. Like 30,000 people
were using it on a regular basis, right? But to maintain an app, to make changes to the app store,
they took a lot of people. It took a ton of work. And it wasn't the best place to spend our time
because most people don't actually want to go to an app. They either want their news pushed to them
through social media or a newsletter, or they want to go to a website. And so
just killing it, like, great. Now we just freed up all that time,
all that money, all that mental space, so that the things that we actually do that are unique,
that all got better. And that's what happens. The fewer things you do,
the better you are at doing them. And the fewer people that you can involve,
the faster you're going to get it done. Like the thing that drives me nuts is when I look around,
even at our company, where we're maniacs on this stuff, and there'll be like 12 people on a call.
And I'm like, why are all these people here? Why am I here? If you're just there to get informed,
why up to your computer, you get a summary that will tell you exactly what you missed
in 10 seconds. Why would you spend 30 minutes for 10 seconds of material? And you have to have
that mentality because each and everything like skipping a meeting or maybe saying no to a social
obligation, any one of them seems trivial in isolation, but you add them up and you literally
get years of your life back. Years. So every hour of the time that you control, if you're doing
something you don't need to be doing, don't want to do,
you're just frittering away what is a very, very precious and finite resource. And really
the only thing that gives us real meaning, which is what do we do with our time here on earth?
And so the whole idea is like, I want to free people that have more time to do the stuff
that brings them joy, brings them reward. This framework and this perspective, like
this would have applied at any time. It always made sense to simplify. Is simplifying
more important now? I'd say it's way, way,
way more important today than it would have been 10 or 20 years ago. We have in the book,
I think the average person gets like 120 texts, 150 emails a day. Just think about that,
the mental strain. I don't think we think enough about that. There's been tons of studies,
tons of brain scans that show the more decisions that you make, the worse you get at making
decisions. It's called cognitive fatigue, mental fatigue. We're all susceptible to it. So unless
you eliminate the number of decisions you have to make, you're not going to be that good making the
decisions that you want to make. And so you kind of have to eliminate those. Like Roy in the book
talks about things that he's automated at home that do end up being real mental stressors for
me, which I've now tried to adopt, which is all the stuff that we buy on a regular basis that we
might run out to CVS or Giant to go buy toothpaste, deodorant, things like that. You know how often
you need it. You can put it all on auto order, set it up through Amazon and never have to think
about it again. Right. So you start to do these little things in different areas. They add up,
you're making fewer decisions. You have more time. Now I can breathe. And now maybe I can read that
book or have that conversation or grab that beer or grab that coffee with the person that I wanted
to. On a work front, even if I decide to ignore that text or delete that email without reading it,
it's still a decision I'm making. Right. And like the best thing that we did with our staff as part
of this simplify stuff over the last couple of years is just tell them to take a piece of paper,
take 10 minutes and write down in order what you think are the three things you
need to do to crush your job. One, two, three. And then write one, two, three, the things that
you do that you think are stupid that the company does or that you think someone else could do better
than you or that we shouldn't do at all. That is a magical process because one, you identify
is there alignment between the manager and the employee? Are those the three things you need to
do? There's often misalignment. But the better part is that part where they write down the list
of like the dumb things that they think we do. They're often right. And so just getting people
to be like, OK, if I think that that's dumb and useless, maybe it actually is dumb and useless.
And if you think, man, I'd like to stop doing it. Well, maybe you can stop doing it.
Jim calls today a weird time to be alive, but his solutions are anything but weird.
Just do less. Of course, that's not as simple as it sounds. So how do we decide which things
to amplify? And when does reliance on A.I. agents make us vulnerable versus give us superpowers?
We'll talk about that and more after the break. Stay with us.
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Hey, listeners, Bob here. If you listen to Rapid Response on Masters of Scale, you may be missing out on a lot of things.
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to see you there. Before the break, Axios CEO Jim VandeHei talked about why simplifying and
reducing cognitive fatigue is essential in an AI world. Now he talks about when adopting new tech
makes you vulnerable and when it unleashes superpowers, plus what Axios gets out of
partnering with OpenAI, the magic of AI agents in healthcare, and how he's redesigning his personal
life. Let's jump back in. One of the things that at Axios you want to expand is Axios Local
dramatically. Why do you think now is the time to do that?
Is the moment for that? And that you can sort of defy all the other failed attempts to try to
solve local news? Yeah, I'll just even do this on the fly. I'll use the confront, delete, amplify,
right? We confronted the fact that local news seems like it's impossible. Oh, why? Cost a lot
of money to print a paper, to roll up a paper and to have some person throw it at your door.
And it costs a lot of money to have a big building to house a lot of employees. Well, if you could
delete those costs. You take the vast majority of the cost out of the equation. And now if you can use artificial
intelligence to do a lot of that backend stuff, a lot of the how do I distribute content across
social media platforms, how do I help with a copy editing process, all those things that
don't necessarily go to the heart of what is uniquely journalism, then maybe you can actually
get to a cost basis that makes this work, which gets you to amplify. Well, now maybe I can
amplify journalism and journalists across more local communities, which is what we're doing.
We're using now technology to be able to do all of the things other than journalism so that we can
go into communities that are either news starved or news suffering and do it with a business model
that is sustainable, which is what is always our obsession. We might have a romantic attachment to
local news, which I do since I started at the Brilliant News when I was a little Jimmy VandeHei
in college.
But I wouldn't do that as a business unless I thought we could turn it into a business. And
we're really seeing great results. We're going to have a big announcement here in the next couple
months about a huge expansion into local. We're going to unveil what we've been able to build
using technology so we can show it to other people and hopefully encourage other people to
think similarly so they too could expand into local and other areas. But that's very exciting.
And it's not that AI is replacing the journalists. I mean, if I'm hearing you right, AI is in some
ways allowing you to have
more journalists.
My hope is we end up hiring literally hundreds of journalists, right? But that's by not having to
have all that other cost in the system. Because at the end of the day, all we produce is journalism,
and you need journalists to do that. And we still have a lot of work to do, but I'm a hell of a lot
more optimistic today that we can revitalize local news than I've ever been in my adult
lifetime. And I think we're going to do it.
And for journalists who are, and I'm sort of using journalists as a stand-in for lots of other jobs,
right?
Yeah.
Who are worried that like AI is going to replace them. You know, that's not something that
particularly you see in, you know, coming in the future.
I don't think it's true for journalists. I don't think it's true for most jobs. Listen,
do I think that there's some things that are easily automatable? I do. Like would I want to
be kind of a generic consultant? Probably not, because I think that AI does pretty good generic
consulting for people and good business analysis. But I think any individual who has a passion,
regardless of what you're doing, if you can figure out how to use the technology
for the specific work that you do as a force multiplier, and you can be really good at
utilizing this technology, I think you're going to be fine. I think you're going to actually be
in hotter demand. And I think that it's just going to be table stakes, if not now, relatively soon
that you understand how to use this fluently within the workplace.
You guys have a content licensing deal with OpenAI that gives them access.
To Axios content, to train ChatGPT. And when you were talking about the tremendous drop in Google
traffic that you have, I guess I was wondering whether you ever find yourself lying awake at
night wondering, hmm, maybe we shouldn't have done that. Like, you know, I remember BuzzFeed
steaming ahead based on its Facebook relationship, and that hasn't ended well.
Yeah, this is where I'm like a ruthless businessman, right? Like at the end of the day,
ChatGPT, Google, and Twitter.
They all ate the totality of publicly available information on the internet,
including everything that Axios ever wrote, right? So then you have two options there. You
could do what the New York Times is doing, and you could sue OpenAI and hope that you win in court.
I didn't think that we would necessarily win in court. And if we did, we haven't been in existence
long enough to probably make the economics of going to court worth the size of the verdict
that we would get. You don't have enough content out there. We don't have enough content. And so
then when OpenAI came to us years ago and said, hey, let's talk about a content licensing deal
where they're paying for the content, and you are, as the publisher, you're saying I relinquish my
right to sue you for using this content because I'm giving you the rights to it, then it's just
an economic question. Are you giving me enough money to make it worth it? And from our perspective,
we ended up with a deal that I thought was fair to OpenAI and fair to us. I think every media
company has to make that own determination. But what was different, like the BuzzFeed,
or the Facebook thing, is we're not dependent on that. Like that could go away tomorrow and my
business is fine. I'd like to have the revenue, but if we didn't have the revenue, it doesn't
make a damn bit of difference in terms of the performance of the company overall. Whereas what
happened in the digital era is a lot of companies like BuzzFeed basically went to bed with Facebook
and these other companies and bet almost their entire business model on it. And I said back then,
and I'd say now to anybody who's running a business, don't ever bet your model on
the generosity of a third party that has no vested stake in your business. Because maybe
they're friends today, they might not be friends tomorrow. You got to build a direct relationship
between you and your customer. And that one has to be profitable on its own for you to have a
viable, scalable, durable product. And so I think the OpenAI deal worked for us. I think the Journal,
FT, others have done very similar deals with them and others. Other companies like the New
York Times and the New York Times have done very similar deals. I think the New York Times and the New York Times have done very similar deals with them.
And God bless them. If they prevail, I think it shows the value of content. And if content rises in
value, that's great for all content creators. I was touched by a piece you wrote about your
wife's health, building your own AI agent to help and that it's proven more useful than most of the
human doctors you interacted with. Yeah. There's two different stories on this. There's one,
I use ChatGPT for my own health, which is I put in every single blood test, every health result,
every MRI, my family history. I'm not advocating others do this. I actually would advocate, but
you have to make your own decisions about your privacy. But my interactions, when I'm either
thinking about a supplement or I have an ailment, it knows everything about me. It's way more useful
to me than if I called my doctor because it's not just drawing on its understanding of me.
It's drawing on literally millions of other cases that might be similar to mine. So it's able to
think a little bit more creatively.
And with a more elastic way about things that I'm wrestling with. For my wife, I went a level
deeper. I basically created a project within Claude. She has a much more complicated, very
complicated and often debilitating set of ailments that she's had to deal with. I did the same thing.
I put all of her health information, but then I also created a layer where I picked the sources
that I wanted it to be, the AI to be drawing from. So Johns Hopkins or the Mayo Institute,
or certain universities. And what I wanted to do is be thinking about her case, but also looking
every week or two at new medical literature and also searching the internet for other people who
are exhibiting similar symptoms so that I can cross-reference to figure out if there's something
that we're missing, something genetic we're missing, something that might be happening with other women
of a similar age. And I have found it to be astronomically better than any doctor I've ever met
with. Until we found out, I was like, I'm going to do this. I'm going to do this. And when we finally got to Mayo, which I think is the best medical institution in the world,
I never found a doctor who approximated the interactions and the intelligence that we were
getting from what we had built for her. And on both of those, I have a, yeah, I'm lucky I run a
company. So I have a concierge doctor. I would run like the results through them and say, this is what
I'm seeing. And every time the doctor, that's pretty damn good. In fact, one of the doctors now
uses that, I think, to do the vast majority of their work. And so that's an area where I think
artificial intelligence could be awesome. And I think that's a great way to do that.
The medical system's hard. And if you're particularly don't have a lot of money,
or if you're in a smaller community, getting any kind of expertise on anything other than like a
broken bone or a cold or flu or something that's very straightforward, very hard to get really good
medical advice. And that's where I think artificial intelligence, these data sets of understanding
what people have and kind of the attributes of those people, that could be a game changer.
You talk in the book about deliberately avoiding small
and social obligations as part of your own
simplify routine. I mean, it sounds like a pretty radical life redesign.
I'm busy, right? I'm running a company. I'm writing books. I'm writing columns. I'm traveling. I do
TV. Like I have a lot that I do. So I don't have a ton of time at work. And so I'm a nice guy. But
what I've told my staff, told the leadership team from the beginning is like, I don't do small talk.
So like if a meeting starts at nine, it starts at nine. It doesn't mean I don't care about your
kids or about your weekend. I just don't have time. Like if it starts at nine, it's going to
start at nine. We're going to be out of there by nine, 12, 9, 15. And then, you know, maybe after
work, we can get a drink and you can tell me all the things you're excited about. But at work,
we're going to work. On the personal side, I think this is a very healthy thing. Like I did that
list. Like what are the three things that I care most about that I want most out of life? Well,
at the top of that list is I want to be a good husband. I want to be a good father. I want to be
a good sibling. I want to be a good son. Well, it's one thing to say it. It's another thing to
allocate the amount of time it takes to actually do that. So to be able to have the time to spend
with all of those people, I have to give up something. And the thing that I decided to give
up was I say no to almost every single social obligation in D.C. that everyone says, well,
you have to go. You're a media guy or you run a media company. You have to be out and about.
And I said, I don't need to. I don't. I'm never going to go out doing
media stuff. And I'm doing as well as I need to do. But I use that time to do the things that I
want to do. But had I not actually spent the time to think about it, I might have just done what
most media executives do. They're out and about. They're going to their party. They're going to
this book party. That's what I do, right? I need to do that. Well, no, no, I don't need to do that.
And I think there's versions of that for each of us.
Absolutely. So since you like things in threes, for the business leaders listening,
can you give us three to-dos right now for them to better position themselves for the future and
to simplify? Number one would be like, listen, you can't expect anyone at your company to do what you
want them to do unless you've already in your own mind decided what are the three most important
things we need to do? What are the fewest number of words I can use to express the three things
that we need to do? And how can I say that over and over so everybody knows exactly what we need
to do? And then I would cascade it down. I would at least make sure your leadership team
understands these are the three most important things. And I would ask them
to write your three most important things to achieve these things, to make sure that you have
absolute total alignment. So I think those are those two things. And the third would be just
constantly thinking about what are the fewest number of people we need in the fewest number
of meetings, jumping through the fewest number of procedural hurdles to get something done. Once you do that,
it creates an energy of its own and others around you start doing it naturally. So like I always
talk about like Axiospeed, like we just move quicker, I think, than other media companies,
probably 10 times quicker on some things. But that's because we adopted this mentality. We're
constantly thinking about how can we do this quicker? How can we do it with fewer people?
Do we need to be doing it at all? And I think once you get into that mentality,
you'll really see a pretty appreciable difference almost overnight. Jim, as always,
great to talk with you. We'll try to keep it simple. Appreciate you.
Jim is so good at keeping things clear. I try to be disciplined, but he's spot on that we can
find ourselves drifting if we don't have a system to stay on track. I keep coming back to his stat
that 25% of our work time is wasted. That's just bracing, right? And it's not something
that AI will solve for us. In fact, it could make it worse. We need to devote our human
energy to prioritizing what matters most to us. So be an AI lab rat, as Jim describes himself.
Even build your own bespoke healthcare agent, but only if that matches your priorities and goals.
Our most precious resource remains our time, and we've got to be absolutely intentional
in how we spend it. Thanks for spending your time with Rapid Response.
I'm Bob Safian. Thanks for listening.
Rapid Response is a Wait What original. I'm Bob Safian. Our executive producer is Eve Tro.
Our senior producer is Alex Morris, and our associate producer is Masha Makutonina.
Mixing and mastering by Aaron Bastinelli and Brian Pugh. Our theme music is by Ryan Holiday.
For more information, visit rapid-spacepalm.com.
Podcast Summary
Key Points:
Jim VandeHei advocates for simplicity and intentional action in a fast-moving AI-driven world, emphasizing that reducing cognitive load is essential for productivity and well-being.
He introduces a "Confront, Delete, Amplify" framework to eliminate inefficient habits, meetings, and obligations, freeing up time and mental energy for meaningful work.
AI accelerates change beyond human comprehension, creating a "post-processable velocity" where traditional planning (even six-month horizons) becomes obsolete.
Despite AI’s potential, it increases decision fatigue and noise—leading to more emails, texts, and decisions—making simplification a critical personal and organizational necessity.
At Axios, the company streamlined operations by deleting outdated products (like the Axios app) and reallocating resources to core journalism, resulting in improved efficiency and employee satisfaction.
AI can be a powerful force multiplier for professionals, especially in journalism and healthcare, where it enables deeper analysis and access to vast medical data.
Businesses must avoid over-reliance on third-party platforms (like OpenAI) and instead build direct, sustainable relationships with customers to maintain resilience.
Simplifying personal and professional lives—by saying no to social obligations and focusing on core values—leads to greater fulfillment and enables faster, more efficient decision-making.
Summary:
In an era of rapid AI advancement, Jim VandeHei, CEO of Axios and co-author of *Simplify*, argues that the future demands radical simplicity to counteract cognitive overload and inefficiency. He introduces a three-part framework—Confront, Delete, Amplify—to systematically identify and eliminate unnecessary habits, meetings, and obligations, asserting that 25% of work time is wasted due to inertia and outdated routines. This mindset not only enhances productivity but also improves well-being by freeing up valuable time for meaningful activities.
AI, while powerful, increases decision fatigue and noise, making simplification essential for both individuals and organizations. At Axios, the company reduced overhead by discontinuing non-essential products and focusing on core journalism, leading to faster operations and greater employee satisfaction. VandeHei also highlights AI’s potential in healthcare, where personalized agents outperform doctors in diagnosing complex conditions, though users must maintain control over privacy and trust.
Crucially, he warns against overdependence on third-party platforms, urging businesses to build direct, customer-focused models. Ultimately, the core message is clear: in a world where change is rapid and decisions are overwhelming, the most effective response is to do less, think more, and prioritize what truly matters—proving that simplicity is not just a lifestyle choice, but a survival strategy in the age of AI.
FAQs
He uses the 'Confront, Delete, Amplify' framework. Confront involves questioning unnecessary habits; Delete means removing inefficient processes or meetings; Amplify focuses on prioritizing and doing only what truly matters.
AI increases the volume of emails, texts, and content, creating more decisions and noise. This leads to mental fatigue, making it harder to focus and make thoughtful decisions.
No, AI doesn't replace journalists or most professionals. Instead, it acts as a force multiplier—helping people do their work more efficiently and effectively by automating routine tasks.
With rapid AI-driven change, businesses and individuals face overwhelming decisions and noise. Simplifying helps reduce cognitive load, improve focus, and reclaim valuable time and mental energy.
By constantly questioning whether a meeting, process, or obligation is truly necessary. Leaders should challenge norms and prioritize efficiency, which naturally spreads throughout the organization.
Axios is using AI to automate backend tasks like content distribution and editing, reducing costs and enabling them to scale local journalism sustainably without relying on expensive physical infrastructure.
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