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How to Create a Speaking Pipeline with Erick Rheam

29m 41s

How to Create a Speaking Pipeline with Erick Rheam

The podcast episode, hosted by Grant Baldwin with co-host Eric Green, focuses on building a strong pipeline for a speaking business. Eric emphasizes that mastering a pipeline allowed him to leave his day job and become a full-time speaker. They define a pipeline as a defined set of open activities with decision-makers who hire speakers, creating a repeatable system for booking gigs. This system brings predictability and consistency, unlike relying on random opportunities. To create a pipeline, they highlight three key components: a data capture tool (like a CRM such as Pipedrive or HubSpot), a clear methodology with stages (lead-in, contact made, phone call, proposal, and contract), and a daily habit of managing the system—Eric recommends at least one hour per day. Grant adds that even a rough initial structure evolves over time, and the system ensures follow-ups are not forgotten, such as contacting a client after a committee meeting or in six months. Developing the pipeline means actively populating it with leads from various sources: existing network, lead generation services, networking events, internet searches, and existing gigs. They stress the importance of being specific about your niche (like a "refrigerator repair man" for a particular problem) so referrals and contacts are more effective. Ultimately, the goal is to create a predictable system that consistently generates paid speaking opportunities, reducing chaos and enabling sustainable growth.

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Hey Dan here. Are you feeling stuck in your speaking business? Well guess what? I don't want you to feel that way. There's no reason to feel that way But I can understand because many years ago when I was getting my speaking business started I felt stuck I didn't know what to do next. I didn't know what to prioritize first and I'm gonna make it super easy for you I don't want you to feel that way. I want you to connect with me. I'm actually scheduling 15 minute speaker business Assessment calls where I can help you get unstuck So I'm gonna make it really easy for you all you have to go do is go to the speaker lab.com/sba That's speaker business assessment. You don't need to type all of that out just speaker lab.com/sba I can't wait to connect with you. Talk to you soon Hey, what's up my friends? Graham Bolton here welcome back to the speaker lab podcast We have a great episode for you today really excited about this We've got our co-host Eric Green back on the show today doing some teaching and training And so excited to get into what we're gonna be covering today before we get there If you are interested in working with the speaker lab and helping you build a system to consistently find paid speaking gigs Then you definitely want to go to the speaker lab.com/apply The speaker lab.com/apply. We would there you can schedule for a one-on-one Conversation with our team a strategy session to learn more about what we can do to work together and help you build that predictable System for your speaking business. So again stop by and check it out over at the speaker lab.com/apply All right, so today we have a air cream back on the show today And today we're gonna be talking about how to create develop and manage a strong and healthy pipeline now Eric is very excited about this episode as am I but I will tell you that this has been the reason that we've been both Being able to build successful speaking businesses and Eric talks about how it's made such a difference in his own business This is a an in-depth thing that we dig into inside of our elite training program And so again if you're interested in that definitely stop by and check out the speaker lab.com/apply So let's get right into this conversation with air cream about a building that healthy pipeline enjoy Hey, what's up, friends? Grant Balden here welcome back to another episode of the speaker lab podcast today joined by my buddy and co-host Mr. Eric Reim Eric, I know like we've done a few episodes together and this one you are particularly excited about true Grant you don't even know this is gonna be the most fantastic episode of all speaker lab episodes if there's a hall of fame for episodes This is going to make it I can honestly say this topic today is what allow me to leave my day job and become a full-time speaker So if you're listening to this stop driving stop what you're doing get out of notepad take down the notes This is exactly what I use to help me become a full-time speaker without mastering this topic when we're talking about Grant But we're going to discuss I couldn't be a full-time speaker so I can't wait to share our ideas today with our listeners Okay, I'm gonna take a little sidetrack here because one of the mistakes that you don't want someone who's introducing you as a speaker to make Is to hype you up too much So like if someone gets up in the reading your introduction to go through I've seen the speaker this speaker is hilarious This is the funniest speaker as I've ever seen or this is the world's greatest speaker I you guys are gonna love the speaker. It's set you up on too high of a pedestal So we hopefully this episode that people aren't like man, it was good but I Now don't hey Grant don't bring me down don't be the weak link if it doesn't meet up to high but you're fault mom I'm gonna live up to my expectation. All right fair enough fair enough right so today we're gonna be discussing the the importance of having a Pipeline of how to create it how to develop it how to manage it so you can create a steady stream of Potential speaking gigs ultimately help you achieve your goal as a speaker so let's jump into this I think we want to just start by even just defining what a pipeline is people don't think they're turning into a plumbing episode So Eric how would you define a pipeline? So I define a pipeline is it's a defined set of open activities with the folks who make decisions on hiring speakers So it's a defined set of open activities with the folks who make decisions on hiring speakers Do you have a different definition Grant? I think it's basically like it's just a system or to process It's a repeatable process that you follow for booking gig So I think sometimes people assume like a lot of speakers we talk with who they They book gigs and they booked a couple gigs they want to do more When we ask them how have you booked those gigs and oftentimes it's kind of word of mouth something fell in my lap It was a random referral someone who saw me speak a couple years ago those type of things and listen when those things happen That's great, but you can't build your business based on just sitting around and wishing and waiting and hoping like Hope is not a strategy that I if I clicked my heels together and I just I closed my eyes tight enough that someday I can be a speaker it's not like that like you and I have been very systematic and streamlined and having a system having a process that we follow For finding and booking gigs and so there's a lot of moving pieces that go into it which will break down But ultimately just having that system that process that you can follow on a regular basis Awesome quick question. Why do you think it's important to have a system? Well, I think that it creates more predictability You know like a lot of speakers have such a difficult time booking gigs because they just again sit and wait I don't know where my next gig is going to come from but I'm just sitting by the the computer hitting refresh hoping that an email pops in or Singing by the phone hoping for the phone to ring or I'm just hoping and waiting and wishing that something happens But when you have that system when you have that structure Then it makes it a bit more predictable It makes it a bit more repeatable that I know if I follow this process if I do these steps that there's going to be a Relatively predictable outcome on the other end that predictable outcome being a paid speaking gig and so Having that can make a huge huge difference from going from being a speaker's a nice idea to I can do this and I can do this on a consistent basis Yeah, I think it's partly on that. I think it's good to have a system for two reasons one is It makes it easy for you to jump in and jump out of your business because we're busy We got a lot going on and so I may have to take my daughter to Scotsie the doctor and then two hours later I come back to my office I can jump right back into my system and not miss a beat as opposed to try to figure out what do I do next my system tells me exactly What I need to do the other thing I think is good for the system from a coaching standpoint It's easier for me to coach you grant if you're following a system because then if it's not working We can say okay, let's look at your system and see what tweaks we need to make however if you're doing something different every single day Every single time you're approaching anything differently. It's chaos. I can't help you because I don't know we need to tweak So a system actually helps me coach you better. Yeah, very true very true. All right. Let's start with creating a pipeline We're going to talk through creating it developing it managing it. Let's start with creating it. How do you actually create a pipeline? Okay, so the pipeline is the single most tangible thing that I manage every single day nothing happens in my My life and my speaking business without working in my pipeline So it starts with created it you got to get something started So there are three key areas that you need to think about when you create a pipeline number one You need a place to capture data. So you're going to get information mainly contact information of people you want to work with So this could be a customer relationship management tool where it's a software program that's meant to capture data when you're going through a sales process By the way, we're all salespeople by the way, and we're always trying to sell people on the idea They want to hire us so when you go through a process you need a place to capture that it could be as simple as a spreadsheet To me, it doesn't matter how you do it It's the fact that you are capturing this data and it's a place to capture that contact information of the decision makers These are people that actually make decisions to hire speaker and it's a mechanism that allows you to track Progress of open gigs and a way to trigger the next action That's important is that your your pipeline you put together has to have a trigger to it Where you actually open it up and it's triggering you hey these are the folks you need to contact today So I do that in my CRM by the way you use pipe drive everybody always ask me what do you use? I think we recommend HubSpot in our course either you're going to do fine with either But in my CRM actually put in there I need to contact a certain person a certain date and I forget about it and when that date pops up I've slept since then I've gone to softball practices that my daughter since then I've totally forgot about it But that day it pops up and says don't forget to follow with grant with this proposal like you promised and so my Pipeline is constantly opinion me and reminding me when to follow up the next thing you need when you create a pipeline is You need a methodology of how you're going to manage the various stages of that pipeline meaning that when you come to me grant Based on how you come to me I'm going to put you in one of these stages So here are the stages that I use you can use any stage, but I use five number one the lead-in stage That's usually I'm just figuring out whether you you and I have a fit grant and so if I get past the lead-in stage Meaning that you and I figure out that hey We may need a chat about this and we've made contact that goes in the contact meet So I may reach out to you grant I get your business card and may reach out to you and you never follow up with me Well, it never gets past the lead-in face But if you follow up with me and say Eric yeah, I would like to chat with you sometime boom. We've made contact Once we've made contact I want to get you on the phone. That's the next stage So I go lead-in contact made and then phone stage once you and I decided we're gonna get on the phone together and talk about your Event then that goes into that phone meeting stage now I will tell you that this is where the money's made our number one goal as speakers is get event planners on the phone So that's the middle stage for me once you and I get on the phone grant and we talk by the way I had a meeting right before you and I got his podcast with a future event planner We they said hey, I like what you got can you send me more information? That's code for simia proposal and once they say that then I send them a proposal which takes them to the next stage Which is the proposal phase meaning that you and I've discussed it's a good fit. You like the idea? I quote your prize if sound good to you. I send you a formal proposal and it shows, hey, this is my topic, this is the learning objectives, this is how much it costs, here are my references. Once you agree and you say, yeah, I think this is going to work, we want to hire you, then it goes to my last stage, which is the contract phase, which I actually send them a formalized contract. We train all our students how to do that. We actually have a swipe copy on how to do the contract. I actually used the contract that you gave me grant back in 2015. I use that same contract and I submit that contract and then they hire me. So we got the lead in contact made phone call proposal and contract. All my pipeline is all around that, all my contacts are within that. The last element when you're creating a pipe drive grant is you have to make a commitment to have a consistent work habit to manage the system. For me, it used to be one hour a day. No matter what grant I'd wake up and I'd say I'm going to spend at least one hour managing my pipeline. Now that I'm doing this full time, I don't have another job. I do it full time. It's however long it takes. So if it takes me 20 minutes, five minutes, or five, I've had it take me five hours before it update my pipeline, but you have to have a consistent work ethic. So number one, you need to place the capture of the data. Number two, you got to have methodology. Number three, you got to have a consistent work habit and that's how you create your pipeline. Anything we need to clarify there? Yeah, and just to piggyback on that, one to be clear is like you didn't necessarily have all of this completely polished and finalized and refined to what it is today. You didn't have all that necessarily from day one. You may have had kind of a rough structure. It's kind of evolved to figure out like here's what works best for me, but ultimately again, having the system versus just kind of like sitting back and waiting and hoping things work out. Not only just like waiting that hopefully people find you, but even like you mentioned, let's say that you talk with potential client. Let's say that you're kind of corresponding with them. Let's say you have a phone call with them and they say, yeah, our committee meeting, our committee is meeting in three weeks and we're going to be discussing you in a couple other speakers. Most speakers make the mistake of awesome. After the committee meeting, if you've got any questions or if you decide to book me, just let me know. That's not what you should be doing. You should be like marking it within your tool to follow up in three weeks to see how the committee meeting went. And so what's also difficult is we assume like, oh, I just need to make a mental note that in three weeks, I'm going to remember to do that. You're not going to remember to do that. So having a system where I'm going to capture that in three weeks, I'm going to assign that to myself. So they went at pops up in three weeks. I'm going to be really, really glad that I did that. And so it's it could be three weeks from now. It could be you talk with a potential client. And they said, actually, we just book speakers. We're going to start reviewing speakers again in six months. If you want to follow up with us, most speakers will never follow up in six months. But having that where you put that and it's just out of sight out of mind and six months from now, and that pops up, you're going to be really glad that that happened because we're also we're talking about kind of one specific client. Like you multiply that by let's say 50 or 100 or hundreds of potential leads that you're following up with that are all different types of places in the process. It's impossible to keep up or keep straight in your mind. So having a place where you put that in, you're able to track that. And again, it's just out of sight out of mind. You show up each day. And your one job is to look inside that tool. Again, whether that's pipe drive, whether that's hub spot, whether it's a spreadsheet, but to look inside that tool and see what do I need to do today? What are the tasks who would I follow up with? Do I need to touch base with? But having that system. So when I was like actively when I was actively speaking full time and I was doing 60, 70 gigs a year and I was doing this day in and day out, I would have one task each day for myself. And that task was to check the tools I use, which was high rise. And that was my one task every day was to check high rise. And within high rise, I might have had a whole bunch of tasks that I needed to do. But every day was to check that CRM just like you said, you use pipe drive. Every day, your one task is to check pipe drive and do whatever pipe drive assigned you to do for that day. But just having the system, having the structure makes all the difference in the world. Yeah, that just happened to me actually before I go on and phone with you, I was checking pipe drive and pipe drive, ping me and said, you need to contact this person. The reason I need to contact the person is she told me, hey, we won't have any information for you until after Labor Day. So I made a note to contact her after Labor Day. So exactly what you're just saying. Yep. Awesome. All right. So we go from creating pipeline to then developing the pipeline. So now that we've created it, we have to actually develop it and populate it with something. And so this means that you start plugging in leads into the proper phase of the pipeline. So here are some of the different sources where you could potentially find leads. Now, one is going to be your existing network. So family, friends, acquaintances that may lead you to a potential decision maker on events. Now, again, kind of clarifying at the end there where I said that you're looking for people who may lead you to a potential decision maker. So I may put, you know, let's say my mom in there, my mom is not booking speakers for any event, but she might know someone who is or at least put it on her radar that I'm a speaker. And here's what I speak about. And here's how the type of audience that I could speak to. And so again, this is also important where the more specific, the more clear you are and who you speak to and what's the problem that you solve, the easier it is for you to be top of mind with people, right? So it's kind of like, it's a difference between saying they are looking for, we'll give you an example, we had this happen yesterday, our refrigerator stopped cooling. You can see the little thermometer inside the fridge. And I noticed like, I took something out. It's cold, but it's not that cold. It's not as cold as it normally is. And so I checked there and it seemed like it was it was higher than it was supposed to be. It's like in the low 50s or something. I think it's supposed to be much lower than that. So come back to you later. It's like in the high 50s, like clearly that thing is going up. And so in that time, we're going, okay, clearly we need a refrigerator repair man. And so we start asking some people and we got a recommendation of like, here's the person you need to talk to. So when you're positioned as I am the go-to refrigerator repair man, it's much easier than just, hey, do you know of a handy man? Just someone who may or may not be able to do this. You don't want to be that. You don't want to be just like a generic speaker that someone's just looking to plug into. I'm looking for like the refrigerator repair man, like they are the go-to person for this even better. If like, they're the ones that works on this specific brand or this specific, you know, manufacturer of refrigerator, right? That's what you're trying to be as the speaker. So checking with your existing network, another one is just lead generation. So having a set number of names and contact information of event planners. In fact, our elite program, we provide this for you. You tell us what you're looking for. We go out. We find leads specifically for you. Give those to you that you can you can check in with. Networking events is one. Any event that gets you up in front of people that can lead you to decision makers is a win. Just spending time on Google doing an internet search looking for events that fit your message reaching out to existing contacts within that organization that may be hosting an event. And even existing gigs every time that you speak. I know this is something Eric you've done really well is using that as an opportunity to connect with audience members that express interest and hiring you that may lead to other potential events. So one of your best marketing tools is just showing up and doing a great talk. And so every time you do that, there's going to be potentially people in the audience who are either looking for speakers or know of someone who's looking for a speaker. So connecting with them again, adding them into your pipeline so that you can start that follow-up process with them. Yep. So the bottom line here is that any interaction you have grant that could lead to a future gig goes into your pipeline. So if you interact with someone and there's a connection there to some degree like maybe a person says, you know, I know somebody that's having an event coming up great. Can I get your contact information? I'll follow up with you and if you can introduce me to be great, that goes into your pipeline. And here's the other thing is when you get a new contact, they don't necessarily have to go to the front like the lead in stage. It depends on the interaction like for instance, I just did a gig for someone up in Denver and they liked my stuff and they said we wanted to hire you back for your other stuff. So I immediately put them in the proposal phase because we've gone through all those other things. They've heard me speak. They like me. They just want to bring me back. So I sent a proposal for another gig I can do for them. So I put them in that fourth stage and I didn't have to go through the previous three stages. So you what you do, your job is to make the interaction and then take that interaction and put it in your pipeline where it needs to be and then plug into the system and then follow the system. Very good. All right. So we've got what are the three here? We got creating a pipeline, developing a pipeline and then what's the last one? The last one is managing the pipeline and this is the best part. You see all of a sudden you're getting super giddy about this. You're ready to get this is it. You don't know dude. You know, I'm so fired up about this. I can't wait to go back and manage my pipeline. It's awesome. So this is the best part. So you have several potential gigs now in your pipeline. Now you've got to manage them properly to ensure success. This is the key. It's hard to get momentum. But once you get momentum, then you got to manage that momentum. That's my biggest fear as a speaker is losing my momentum and I refuse to lose it. And this is how I do it. Number one is I have a daily habit of updating my pipeline. There are two things I do. Number one is I update any do or pass do activities. Like you said, Grant, you had one task. You jump in to high rise might me as pipe drive and pipe drive tells me here's what here's what you need to interact with now's the time. I did this this morning before you and I talk. See, that's one of the reasons why I like that I'm an active speaker. Grant is because I'm doing all the things we're talking about. This isn't this theory. I'm actually doing it right. So this morning I popped up and I had like seven or eight activities that I had to manage. And I was able to get five of them done before our call you and I on this call today. I've got two more I got to do after the call and then I've updated my pipeline. Now the next thing I'm going to do is I want to plug in new opportunities. So you the audience can't see this but Grant can see I get some beautiful business cards that I can take and I can process those as new opportunities and plug that into my pipeline. I focus on the ones I need to manage now and once I've done that then I look and see if there are new opportunities I need to plug in. Now here's the bread. Okay, good question on that. So you've got you had all those those business cards. Where do those business cards come from? They just come from all those activities we've talked about networking events for me a lot of of times it's actual speaking events. Like I was at Michael H. I had a client thing last week. I was there to learn. Why I was there though, I did talk to an individual. It says, "You know what, I like what you said you did. I'd like to maybe hire you to come out to Pennsylvania." And I said, "You have a card." So I took his card, wrote down the information. I got to process that and put that in my pipeline. - And I piggyback on that. That's a great example of, let's say that you do meet someone and they express any type of interest. The mistake that a lot of speakers make is we get more fixated on passing out cards to other people. And I'm just gonna pass out my card. Here's my information. And that tends to get lost. I am much more, actually I don't even have business cards 'cause I don't care about passing them out. I'm much more interested in getting your contact information. So I can be in charge in the follow-up process. - Yeah, I just have business cards for two reasons. One, it's kind of a socially accepted thing. - Totally. - People kind of want it like shaking hands almost. The other reason why I have it is a lot of times they may not have cards with them. So it's easy for me to take out my card, give it them one. And then also I take another one of my cards and write their information on the back of my card. That way I have a mechanism in place. That's why I do it. - Cool. - Yep, smart. - Okay, so all right. So if you as a listener have not written down anything to this point Grant, stop what you're doing, write this down. Magic is about to happen. Okay, have I hyped this up enough? - No pressure. - No, no pressure. - Okay, here's the key. You have to have a pipeline metric that matches your goals. Let me say this again. You gotta have a pipeline metric that matches your goal. So how does this work? I'll use me as my own example. My goal is to earn 200 grand a year in my speaking business. I've got other revenue streams. So 200 grand the minimum that's what I want to make in my speaking business, all right. So how much do you want to earn? That's question number one. Question number two, how much do you want to charge per gig? For me, my average I want five grand. Right now my average is like $5,667.35. Okay, that's what my average. - Give it take. - Give it take. - Exactly, man, I ain't messing around dude. (laughing) I ain't messing around. So fee per gig. So mine was $5,000. That informs me then how many gigs I need to do per year? That's 40, right? It's easy math. I went to public school. You can easily figure this out. 5,000 times 40, it's 200 grand. So that helps me understand what my goal is. 40 gigs per year. So what is my conversion rate? That's what you want to ask. Meaning that what percentage of gigs do you win? For me, right now my current rate is 26%. So if you round that up, that's three out of 10. So out of every 10 gigs that go in my pipeline, I know I'm gonna win three of them. So that's important, you gotta learn that. The next one is how long does it take to close a deal? You need to know what your close date, how long does it take? My average right now is 100 days. So think about that. It takes me on average 100 days to get someone to say yes to hire me. So I need to build that into my plan if I'm gonna manage a business. The next thing is the next question and the final, no, two more questions. How many gigs and the proposal phase are higher? The reason why that's important, Grant, is up to that point, it's all 50/50. In fact, it's even lower when it gets down there. Once you get to the proposal phase, I've learned it's about 80%. I get eight out of 10. I need to make sure that 50% of my gigs are in the proposal phase are higher 'cause that's where my revenue, future revenues coming from. So here's what I've come up with. My metric right now is that at any one time, if I took a snapshot and looked at my pipeline, Grant, I've got to have 40 gigs all the time in my pipeline. Now, when we recorded this episode similar to this, on metrics, several episodes later, long ago, I can't remember when it was. My number was 25. It's changed since then. It's evolved. It needs to be 40 because my conversion rates gone down. My conversion rates gone down, Grant because my price has gone up. So I had to evolve. Right now, I have 50 gigs in my pipeline. So I'm well above 40. The reason why this is important, if I drop below 40, that's like danger, danger. I gotta get that above 40. I'm not gonna meet my goals. So that's the questions you have to ask and the metrics you have to get answers to to understand what your pipeline's gonna look like. - Got it. All right, that makes, I'm a math guy as well. So I geek out on this stuff. All these numbers make sense in terms of how you walk this through. How did you land on these numbers, though, in terms of, especially things like, you know, people may know, okay, here's what I charge. Here's how many gigs I'd like to do. Here's how much I'd like to earn. I can figure that I can calculate that stuff, but I don't know what my conversion rate is or how long it takes to close the deal or any of that type of stuff. So how did you land on those numbers? - That is a fantastic question, Grant. That is the question of the day. You are so sharp. How do you do it, man? Then the question, and answer that question is this. You get your CRM, your customer relationship management tool. One of the good things about a CRM is it has a whole reporting section, right? So there's a section in there that takes all this wonderful data that you've been collecting and then it allows you to massage that data to actually find out what your performance is. So my CRM told me what my closing rate was. In fact, my CRM tells me what closing, or what my rate is for each level. So I know on average how many days most of my contacts stay in the lead in, how long it takes me to get the contact. I also know when the deals die. Are they gonna die in the proposal phase? Are they gonna die in the contact phase? So my CRM tells me all of that information. And so what I do, Grant, is I don't look at that every day. That's just silly. You don't wanna do that. I do it once a quarter. So once a quarter, I drive down a Nashville, try to hook up with you for breakfast, normally you're gracious and we have breakfast. But I spend the whole day look at this information and seeing, okay, what's going on, what's change in my business, and how do I need to evolve as a result of it? But that all starts with having that CRM. The CRM is everything that tells you all the things you need to know as far as your matrix go. - So I love this whole process because it takes it from, you know, how do you find in book gigs to creating like a very clear system. So you know pretty predictably, you just held up, if you put in 10 business cards into your system that you know, you're probably gonna get two to three of those bookings, potentially, right? And sometimes it may be a little bit lower, it could be a little bit higher, but you have a pretty good idea of when I follow this process that here's the outcome that I'm going to receive on the other end. And again, it takes it from this randomized idea to, no, no, this works if I follow these steps, if I follow this process. And this is a big thing of what we teach in depth inside of Bookton Bay to Speak, inside of our Elite program, is how to do this and how to implement that. 'Cause it's a challenge we hear from speakers all the time is taking all of this and making it a more predictable speaking business. And so really everything that you just outlined here, it's just simple math, right? It's not overly complicated. It's just simple math of going, how do I, this leads to this, leads to this leads to this. So for example, people ask us regularly, like digital marketing space, like if you're gonna do a webinar, for example, and you're gonna offer some type of program, how do you know what's gonna work with us on? I just know the math of how many people register for a webinar, how many people, what percentage of those people show up, what percentage of those people buy, what percentage of those people don't show up. And we just know those numbers. So then it's a matter of just pouring a certain number into the top and you have a pretty good idea of what the number is going to be at the bottom. So it's not overly complicated. It's just a matter of figuring that math, but also again, having the system to track it and follow up with it. Awesome. So here's what I want the listeners to do. If you agree with me that this is the most epic podcast episode ever on the speaker lab, go to our Facebook page and put on there, epic podcast ever, just throw it in there, make me feel good, all right? With no context, just the epic most epic podcast ever. That's the action item for all the listeners. All right, so here's the recap here. We've got creating a pipeline. This is again, finding a tool, this again, it then have to be a paid tool you could use. In fact, the HubSpot tool that we recommend is a time that's recording, it's a free tool. You could just use a spreadsheet. You could use, I don't know, sticky notes if you want. The important part is that you have a system that you're using. Develop a methodology to track the progress and then have a consistent work habit with that pipeline. Second part of the process is again, to develop the pipeline. So work the sources for finding potential gigs, focus on one or a few based on what works for you, what suits you. So your existing network, lead generation, networking events, internet search, existing gigs, all of those work, and then finally, managing a pipeline. So like Eric mentioned, having a daily habit, and then also developing a pipeline metric that reflects your goals and what it is that you're wanting to accomplish. Does that sound pretty solid? - Yeah, I say the biggest takeaway grand is you've got to have a system, and then you've got to work that system, but you've got to work it for 90 days. You've got to give it time. So sometimes we'll work with, we'll be working with folks on some of our students and they'll do something for a week and I'll come back, it's not working. Mike, how do you know it's not working? It's only been a week. Even in our own speaker lab team, we made some changes internally and we were talking about, is this work is not working? And I grant member, I think I was telling you, well, let's give it some time. So let's see how this thing works out before we make any decisions. So whenever you do something, when you have a system, give it 90 days, then evaluate it based on data, not a motion, not what your father-in-law or mother-in-law is telling you, but what the data is telling you. And then you can make adjustments along the way, but you've got to have a system and we just outlined the perfect system for you. You just got to follow it. (upbeat music) - All right, there you go. Hope you enjoyed that conversation with Eric Green. Again, if you are interested in working with the speaker lab to help you build and grow your speaking business, then go to thespeakalab.com/apply. Again, that is done. Speak your lab.com/apply. We'd love to have that conversation with you and see what we can do to help serve and support you as you build and grow your speaking business. All right, that wraps up today's episode. We'll catch you next time. You're awesome. (upbeat music) (upbeat music)

Podcast Summary

Key Points:

  1. A defined pipeline system is essential for creating a predictable, repeatable process to book paid speaking gigs, rather than relying on hope or word-of-mouth.
  2. Creating a pipeline requires three elements
  3. Developing the pipeline involves populating it with leads from sources like your existing network, lead generation, networking events, internet searches, and existing gigs.
  4. A system helps speakers stay organized, triggers follow-ups automatically, and allows for easy coaching or adjustments when results are lacking.

Summary:

The podcast episode, hosted by Grant Baldwin with co-host Eric Green, focuses on building a strong pipeline for a speaking business. Eric emphasizes that mastering a pipeline allowed him to leave his day job and become a full-time speaker. They define a pipeline as a defined set of open activities with decision-makers who hire speakers, creating a repeatable system for booking gigs. This system brings predictability and consistency, unlike relying on random opportunities.

To create a pipeline, they highlight three key components: a data capture tool (like a CRM such as Pipedrive or HubSpot), a clear methodology with stages (lead-in, contact made, phone call, proposal, and contract), and a daily habit of managing the system—Eric recommends at least one hour per day. Grant adds that even a rough initial structure evolves over time, and the system ensures follow-ups are not forgotten, such as contacting a client after a committee meeting or in six months.

Developing the pipeline means actively populating it with leads from various sources: existing network, lead generation services, networking events, internet searches, and existing gigs. They stress the importance of being specific about your niche (like a "refrigerator repair man" for a particular problem) so referrals and contacts are more effective. Ultimately, the goal is to create a predictable system that consistently generates paid speaking opportunities, reducing chaos and enabling sustainable growth.

FAQs

You can schedule a 15-minute Speaker Business Assessment call at speakerlab.com/sba to get personalized help and move forward.

The Speaker Lab helps you build a system to find paid speaking gigs. You can apply for a one-on-one strategy session at speakerlab.com/apply.

A pipeline is a defined set of open activities with decision-makers who hire speakers, serving as a repeatable system for booking gigs.

It creates predictability and repeatability, so you can consistently book paid speaking gigs instead of relying on hope or random opportunities.

You need a place to capture data (like a CRM), a methodology to manage stages (e.g., lead-in, contact made, phone call, proposal, contract), and a consistent work habit to manage it daily.

Common stages include lead-in, contact made, phone call, proposal, and contract. These track progress from initial contact to hiring.

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