Building Producers from the Ground Up with Billy Wagner | Pathways, Planning & Leadership That Sticks
39m 14s
The podcast episode features hosts from T5 Insurance Services and Sound Harbor Insurance discussing agency operations and the process of hiring new producers. They stress the significance of having a clear plan when bringing on new team members. A structured pathway is outlined for new hires, starting from the role of client concierge, moving to junior producer, then to agent and elite agent. Each stage has specific validation points, such as demonstrating the ability to answer calls professionally, quote, bind, and underwrite policies, and build relationships with referral partners. The hosts emphasize the importance of guiding new hires through a structured process to ensure their success within the agency. The discussion highlights the need for agency owners to invest time in planning, defining responsibilities, and providing a clear growth path for new team members to follow.
Transcription
8678 Words, 44706 Characters
What's up everybody welcome to the scratch agency podcast hosted by scratch agents for scratch agents
My name is even term a founder of T5 insurance services in Clinton, New York
And I'm joined by my co's today the one and all you already know hold your applause mr
Sean Fitzgerald founder of sound harbor insurance and long Island, New York beautiful sunny
Snowy New York Sean. We're in the season
Yes, no snow by me yet, but I heard you got some
Crazy snow up there. We got 18 inches over the weekend up there. That was a great time for the snowblower to die after the first pass down the driveway
That's a whole different podcast
We got Billy Wagner back Billy. We're super excited and grateful to have you back on the podcast
I want to make a comment before we start I look back this morning
We had you back on episode 75 which was about a year ago
So if we've got new listeners or anybody that wants to refresh we really don't deeper into Billy's story and agency operations and stuff like that
in episode 75
But we wanted to talk about all things producers and everything and that but Billy
We're just super grateful that you take the time to to be back with us. How are you today?
I'm wonderful. It's my pleasure to be with you guys and you know
I think this is a great thing that you're doing for the community and it's it's very needed and
I'm just honored to be asked to help and and definitely learn some things that I can share and we're gonna add as much value as possible
Today and the time we have and I look forward to it. Love it. Well, so we we want to talk about producers
Specifically bringing it on and we mentioned before we recorded we're I love that I'm gonna use this from now
I'm still from you that maybe Sean and I are now scratch plus in our journey. That makes me feel a little bit better about
But you know the followers and the listeners in the community that we built a lot of people are in that maybe three year range
We certainly have people that are further along people that have just joined and just starting
But we have people in that maybe two to three year range that are looking at
Hey, I got to bring on a producer now. What does that look like and you know, what are the things that
You always see in the Facebook groups and everything is what should I pay the producer and all this
But I don't think there's the conversation around like how do we help that person succeed
For what we want them for and so we just love to have a conversation around you know the producer plan that you've created and you've shared on stage multiple times and
Just kind of dive a little deeper into that today
Yeah, I'm happy to do it. This is some of the work that I've spent so much time on I really
Have figured this out and it was a very difficult journey and and I you know you guys again
There's there's really your two phases into this because there's a less than scratch
You like before you start then you're scratch and now you're scratch plus so you're really moving you're moving up
And this is a really important topic and it's a really important one to get right
Because especially the the margin for errors very small in the beginning and you know again
It was 20 years ago for me
But I remember it like it was yesterday because I still have the scars and the battle wounds and so you know
It really for me. I think it starts with
Having a plan and this is something that I wish I would have had a better plan when I was starting to know
where I was going and
Who's coming with me and what are what does their path look like when you bring on somebody
And you really do have to spend some time kind of figuring that out and I do want to dive into that with you guys
And just try to make sure there's a lot of clarity around you know kind of that planning phase of this
Yeah, so barely can you talk about
Let's start from the absolute beginning of hiring a new producer. So let's say
Someone on Facebook says hey, you're looking for a producer in your area. You reach out. Yeah, you know
I want to hire yeah, we're hiring. I'd like to talk to I'd like to get connected with Bob. You get connected with Bob
He he's kind of on the fence. He you know, he's looking at different places. What's kind of
I would say like I think that would be a good place to start. It's like what's your discussion look like with this potential new producer
Yeah, and I think there's a couple different ways to look at this too and so you know
If you're a scrap. Okay, you're a scratch plus agency, right? And so maybe you know
Again, let's let's make sure we clarify this correctly. Is this their first hire or they already have some people on the team
First and this is the first producer that they're adding on so this is a very distinct thing. We have to kind of make sure yeah
What where do you want to start with that because like I would say folks already have somebody on the team as well
I would say yes
VA or one service person. Yeah, that's okay
Yeah, so because I think
One of the things that I think has really helped us and I want to start here because I think it gives some clarity to people
Is that that first hire whether it be you know that customer service person or that receptionist that we call that role a client concierge
And so what what ends up happening is we don't hire
Generally we no longer hire just that hey, we're gonna go hire a producer
What we do is we bring them on is this client concierge role and
The purpose of it is really they got to learn the beginning and we tell them hey, we're gonna teach you a career
You're gonna grow with us
Here's your pathway and you're gonna and so we hired a producer
Eight months ago and they started in this client concierge and they validated out of it in 90 days
So that's one thing that I make sure everybody validates through that 90 days and so we're talking them about hey
You're gonna come on board. You're gonna answer the phone. You're gonna learn how to intake new customers new clients
You're gonna learn how to build rapport you're gonna learn how to cross sell and you're gonna learn how to set up the
Administrative part of the business how to start the quoting all of that stuff
And then when you validate that then we can make you we call it a junior producer
And so so again, I'm telling them hey, there's a path here
You can come on and be a producer, but you're gonna be a client concierge
You're gonna be a junior producer then you're gonna be an agent and then you're gonna be an elite agent
And so there's a lot going on here
But here's what's really important for you guys to get is
When somebody comes on to do a new position first of all
They never wanted to get an insurance like this is like we're all got tricked into it. We're all here now
But they want a purpose
They want personal growth and they want a plan and they want someone to follow
And so you've got to spend some time as the agency owner figuring those things out. Okay, so
You know what you've got to be the leader that they're going to follow and you are generally essentially the way I look at it as an agency owner
You're that elite agent doing everything correctly
You're marketing you're cross-selling and they have someone to follow right and so eventually as you scale this thing
I've got four or five of those elite agents and so you can scale it that way, but now you are that elite agent
Right, and so that person is learning from you. They're writing shotgun. They're sitting right next to you and you tell them look
You're going to get to work right with the owner and you're going to look
I'm going to pour as much as I can into you so that you are going to be a very successful agent
And I'm once you come on board with us. I will not let you fail you follow my lead
I know exactly what to do because you should have
Created an environment where you've built referral partners, right? You've got lead flow coming in and so you're just basically trying to replicate that with that new producer
Man the confidence is just who's an ad you when you say that that's and I think that's the important thing to have like
It's clear. It's concise. It's easy to understand and I think that those are some of the things that I've made mistakes on in the past, you know
Um all right, so I love that so Sean before you go into that next point because I want to back up a little bit bill
You talked a lot in the beginning about the agency owner having a plan
So I we jumped kind of right into Bob as a example there Sean, but
What and and I think you referenced this either before or in the beginning when we were recording
Of
Sometimes most of the times where that people miss on this is they don't take enough time to plan for that new hire
It's just like oh, I'm so busy. I gotta go to school. It's like a handle. I got a hire Bob. He's gonna help me
Here you go and then there's no plan
Can we dive deeper into like what has worked and and what have you found that works really well for planning for that hire?
Yeah, that's a great question and I think
Where I think this starts is you know if you don't have an org chart and maybe your org charts two or three people
But you you should have an org chart, right? So your chart is you at the top, right?
So you're the agency owner and maybe you have a VA maybe you have an administrative receptionist
And then this next person that you're looking at is a projected
Producer so it starts with having an org chart and knowing the plan and then the other thing where most people miss
And I miss this for a very long time is having a future org chart
So one that says okay, what is the next two to three years look like even five years out?
So I know where my agency to be a hundred million dollar agency
I know exactly how many people I have and it's gonna take me five more years
And I know exactly who they are and what I'm looking for right and so
Backing up though, you still like what you're trying to do is build this org chart that shows what the next year is
And then maybe the next two to three years right and so the next year you're saying okay this year
I'm going to hire this one person. Let's just say and that's kind of what I did
You know 20 years ago I hired one person every year now we hired two to three
But that's where you start right so this one person and then
This org chart at the bottom of it has all the responsibilities for the agency and it's you know
Who's taking out the trash on Friday? Who is answering the phones?
Who's doing the follow-up? Who's doing the post-bond the doctor sign every responsibility in the agency needs to be clearly listed on this org chart
And then you start identifying names and tie those names to that responsibility
So this new person comes on and you're like okay, you're gonna be the client concierge here's your first
Responsibilities here's your three most important priorities that that you're responsible for
And as you scale now you have a plan they have a plan right and this eventually again goes on their business plan
And so and and I know some people are listening right now and they're like okay, that sounds great
But the phone doesn't stop ringing and I got quotes to follow up with and I don't have time right
And so here's what I would say to that and this is what I did when I didn't have time
I remember walking in and then you know
The phone rang a gazillion times and then I walked out going
I can't believe it's seven o'clock and I and I went home right so I remember those days. Here's what you need to do
You need to own your morning and I'm actually doing a keynote on this in two weeks where I should walk through the morning routine
But the the short of it is you plan one hour every single day
To work on these plans and on this business and so you're most important priority
So let's just say I'm giving you guys homework your homework is to create an org chart
To lay out all of your responsibilities and and start identifying what you want this new person to do
So that you have a plan and then there's a ton of other things that you need to design like you need to design the pathway for them
You need to design those different roles and positions and how they scale
But imagine this okay, I want to paint a picture right so you've got a client concierge. You've got an agency owner
A junior producer and then an agent and an elite agent right so you're taking somebody into your organization
You're starting them as client concierge
They validate that role then they become a junior producer
That role has that basically think of junior producer like an inside salesperson
They're not out knocking on doors and all that they're learning the job on the job
They're running shotgun with you you are their elite agent pouring into them
They're doing everything that you're doing at the same time you're doing it and they're helping you scale
They're helping you clear your inbox out get all your quotes out all of that
They have to validate all the carriers that we write with and know how to quote bind and underwrite every carrier
So you have a checklist that says okay, this carrier do you know how to do all three of those things?
So they should know how to quote bind and underwrite everybody. There's an underwriting memo. How do you follow through on it right?
And so they learn that role and then they cannot become an agent until they have validated that role and
To leave a junior producer role you have to have five referral partner relationships
You have to pass secret shops. You have to have Google reviews. You have to show you can cross self
So you've identified what it takes to move to those levels
And then someone goes from junior producer to an agent and we've made that like a law
Law partner does you're a partner now you don't just come on to be a producer
And I would do the same thing if I were you and your shoes right now
I'd be like you don't just come on here to be a producer
That's something you earn your way too, right?
I'm the producer now and I'm going to show you how and when you've earned it
That's your role and then that person can become an elite agent
And then they start mentoring the client concierge to do your producers
And then now you have a pipeline
And people will say when do you hire? Well, you know when to hire because
Your experience is good. They're learning you move somebody to that role and you bring on somebody else to fill that spot
Right, so that that's kind of how I want everyone to kind of think about it like here's the pathway
This is how it's designed and then they you know exactly how to drive it and they know what happens next
Yes, first of all I loved this so much there and I love all of it
I'd say the first part I think it's really powerful is that org chart with the future org chart
Because I think something cool you could probably do there is
Showed this new person as well. This is what this is where you fit into the future org chart
Which probably motivates them and gets them excited gives them a purpose like you spoke about earlier
Um, can you talk about
What what and how the validation process goes for the client concierge
You know just to start in the beginning like how is that like is it spot check if it is like kind of what that process looks like or what tech you use to
spot check the
Things they're doing right and wrong. Yeah, great question. I think again, there should be a validation point for every role
You have in your agency and it doesn't have to be a ton of things it can be like three or four things
And like I said a lot of times that client concierge people can knock it out in the first 90 days
It is number one
When they answer the phone and intake a new client there is no difference between the elite agent doing it
And that client concierge doing it meaning that you can trust that that person is going to provide an awesome experience
They're going to know how to build rapport. They're going to have smile energy. They're going to cross sell. They're going to protect people
They're going to set the agent up for the future of like you're going to love working with Sean
He's one of the best in the business. He's going to take great care of you. We've got you you called the right place like that whole thing right
They know how to do that and they know because we've spent 12 15 20 hours with them working on that five minute phone call
It's so important to get that habit right and to get that experience right
They have to answer a certain amount of phone calls per day
And it's basically the way I would do it in a scratch plus agency is I would go how many times is the phone ring okay?
You got to answer it that many times a day right? So they know that their main responsibility is on the phone
Client concierge and then we teach them early on how to bind
And what that means is um they learn how to do flood quoting auto quoting and they learn how to bind um policies right so
So they're learning how to do the job of the junior producer while they're in that client concierge position and right and so
When they validate that and it doesn't take that much
But they basically learn how to do that job and that role very well. They're answering the phone
They're providing a ready experience and they know how to quote and bind those initial policies
Then they can become a junior producer
Now when they're a junior producer, there's a lot more validation as I said like
That is like basically bait
So let's just say
Sometimes there's crossover between that client concierge and junior producer. There's a lot of crossover honestly like
If they're working with you as the agency owner, they're doing your quoting like something comes in your inbox
You're like hey work on this send it to me. Let me look at it before you sit and so you're validating them and then eventually you're like
Okay, you've got auto quoting down you can go ahead and just send that right to the client and copy me on it
And so there's this validation point for each of those things
And then the hard one honestly for that junior producer to go to an agent is really having those five relationships and we count five relationships
As they send us five referrals that one person sent us five referrals. That's a relationship
We know that that's when they trust us and they don't need but like 15 to fill their pipeline 15 20 of those depending on if it's a lender or a realtor or whatever center of influence
And so we figured out like how much do we need to fill their pipeline because a lot of people are like well
I don't want to hire someone if I don't have enough stuff coming in
Well, we know that once they validate to that and they're an agent we don't have to feed them any business anymore, right?
So that's how all that kind of works that each one has a validation point as they become an agent their validation point becomes revenue
And how much revenue they do and how profitable they are because you're going to make it better for them when it becomes profitable to the agency
And that's kind of the way we look at it and we tell them the agent the whole time it's like look, I've got you
You're going to be successful. I mean and they don't ask you when do I get a raise or when do I earn more money?
It's when you hit the validation your raise is effective when you are as soon as you start doing this
You're going to hit that next level and then that tears up for them
Gotcha. Do you go to five? I got a jump. I just hit on something that I realized I did terribly wrong and I want to bring this up
Because I love that you said like and I wrote it down here. We teach her right away to quote bind and underwrite
So what happened was Steven is a year and four months ago
It was me and a VV and then I hired my first CSR completely green to the industry. Got him license or got her license
She is a rock star. I know she was the right person and I had to teach up and what I did was is I did
customer service training underwriting quoting but never taught bind
And I'm literally sitting here real time thinking
Steven that's where you that's where you went wrong
And it's so interesting because this is so relatable to me because at that point now I realize
Three months ago. I was like, okay, we got to we got to teach you how to bind in these different
But at that time when I hired her I was just focused on you got to answer the phones you got to service the clients and then throw
Some quotes in for me and oh, I don't need to teach you how to buy on the producer
Right because that's gonna be more time to do that
But that put a huge cog in the wheel because then three months ago or so. I had to go back to
Retrain that instead of doing that from the start. I love that so much
And the cool thing about that too is like once you train now
It's an investment in time that you really don't have right but once you invest that time in that person
They then can train the next one which is super cool
You just got to do it once really well and right
And then that person can do that whole first phase for you and then you're picking them up as a junior producer
And then you're taking it from there so that person's doing that and then once you have a junior producer
They can do that and there is also a way to scale this too just so you guys know like
There's people that can be a client concierge forever, right?
They can be a junior producer forever. They can be inside sales forever
You just need to have a pathway for that as well as you scale
But in the beginning you want you want to make sure you get that right so that it can scale through it
So that it gives you that pathway to add those additional people on
Yeah, Billy. I'm not I will not dare to ask you the question of how much do we pay junior producer?
How much do we pay leaf producer?
But what I am curious because I know there's probably half the people that are listening to this in the back of their mind thinking
What does that pay structure compensation structure look like through those journeys?
Because obviously when you bring them in and they're just servicing and just learning the systems and learning to quote
There's no commission tied to the F and not selling policies and then when they establish those five relationships
That's going to look like a different package
So if you could share just a little bit on on how that it just at least looks like and then is that something that you
Show them during the plan of these are the stages. This is what's going to look like in return for you
Yeah, and again, don't compare my middle to your beginning, right?
So there's a lot of stuff that I didn't do in the beginning, but I know now to do and so
You know here's how I look at it too like I remember and and this is again the cool thing is we can pay and
Pay people a thousand different ways
It's also the awful thing that we can pay people a thousand different ways and we can get it very wrong
And so you know, what I would say is just take it very slow in the beginning
And I have an honest conversation with that person when they're coming on board and I remember you know
Again, I couldn't really afford to pay some people back then and I was like listen
You're going to come on here. You're going to be a different person in two years
You're going to grow. I'm going to make sure you're successful
But in order for me to not put a ceiling on what you earn
You're going to have to start at the bottom and then I'll never put a ceiling on what you can earn in the future
Now I could give you a higher salary like now. I can pay people higher salaries and it's probably more profitable for me to do that
But I just talk to them through that journey, right? And so let's just say you're you're you're like I know I need to hire somebody
Because I have two things already in my mind. I've got a great experience. I'm providing a great experience
I've got leads coming in and I'm a little bit overwhelmed and I'm not getting them out at the right time
That's when you know it's time to start developing somebody and when you bring them on maybe you say to them
Hey, why don't you start 20 hours a week?
And here's why in the beginning you're going to spend so much time training them
If they're willing to come on and learn a career and they start 20 hours a week and you give them an hourly pay and again
I don't want to throw out too many numbers because like New York is different than Jacksonville, Florida
But whatever the hourly rate is 15 dollars 20 dollars now
I don't know what it is in your market, but give them an hourly rate
And then when they're in there two weeks and they learn how to do something
Then they now have independent work that they can do and you're spending the rest of the time developing them to do more work
That they can pull off of your plate
And so maybe you give them a dollar bonus for every time they answer the phone and you have a report at the end of the week
That says here's here's how many times they answer the phone they get a dollars for every time they do that
That's the motivating thing you want them to do
And then maybe you give them a spiff bonus when they help you buy something eventually
So there's a couple different ways in that client concierge you can do it
But essentially after 90 days for us they're on a salary
And it's enough money for them to live and pay their bills
But it's not like they're getting rich by any means
But there's there's a future where they can go to the next phase
And so I would just I tell them like look for the first 90 days you're a glorified intern
And you're just going to learn and you're going to ride shotgun with us
And you're going to then have a career when we're done
But you're really just an intern and so we're going to you know we're going to
But I'm going to pay you in a way that you can afford to live and learn
Essentially and that's how I would do it as a scratch plus agency is just take it slowly
And then you have to figure out again this talks about like planning that pathway
Like I built like a little road like draw the south like a little road
And it's like okay you're here at your client concierge here's your first 90 days
When you get to junior producer we give them a bump to their salary
So they get a little bump it's not a huge bump it's like two three thousand dollars annually
And then they start earning commissions on things that they this is a very important distinction
On client concierge we give them a ten dollar spiff for everything that they bind
When they have fully validated it so like maybe it takes them six months to fully validate
Or a three months when they know how to bind everything we give them a ten dollar spiff
When they become a junior producer we are still getting them that ten dollar spiff
For anything that is handed to them to bind right so you're like here take this and bind it
Versus you paying them a commission which is a mistake everyone makes
It's like it's a rewrite or a relationship you already own don't pay them a full commission on that pay them a spiff
Now if they take a lead that called in for Google review a Google lead or came in and they took it from the beginning
They quoted it they sold it then they can start putting it in their name and they earn a commission on that
So there's kind of a combination
So what you want to do is you don't want to pay them for just binding something and we make that mistakes as age
You want them to make money but you've got to separate that so that it's profitable in the right
You're paying people the right thing for the right task
Yeah, and you're incentivizing them to do the right thing
You know or you're let me refer to that you're incentivizing them
To make them want to go build their own relationships and bring in business because they know they're going to get paid more
Right, and that's what you want right you're trying to guide them and then you can give them
A certain amount of new business commission that makes sense and then when they validate that
Like let's say you give them a goal and they hit that goal then you make the new business commission a little bit more
Right and so there's a pathway where you can kind of keep increasing that
And you know you can do that a number of different ways
But we have to look at is okay
When it's profitable for you you make it better for them and you tell them like transparently like you can say listen
I'm going to lose money the first year like I'm going to throw the numbers out there
They're not that hard to figure out
They are the numbers right so you don't want them to think that like they're making all this you're making all this money off of them
That's not what's happening
What's happening is when they become profitable you're going to make it better and share it with them
And so you have to know what that profitability mark is right and so for us
Like they have to do like $12,000 a week in new business sales
To be to hit that first level for us where we start making it better right and so that's kind of what you have to think about is like
What is that what is that profitability mark for for and then that's when you kind of make it better for them
Billy can you can you dive deeper into um how you brushed over there
There may be situations where you find a great congee here and that's what they that's what they want to do
And that's the path and like they don't have interest in being a junior producer or a lead producer or you know
Maybe they get to the junior producer stage and that's as far as they
Can go want to go whatever and what that looks like the security yeah
Yeah, I mean and again like different models too right like you can bring someone in the client concierge
And maybe they're they're more service oriented right and so you can say okay
I can build a pathway for you to be an account manager and you can be a junior account manager
And you do the same thing on that side right so you you know
What you don't want to do this is what we do a lot of times as business owners
We make the mistake is like we get somebody and then we're like okay
Well, we have this person so let's put him in a box and
Don't do that
But if they are valuable like you said that person you hired their rock star like you're gonna find a way to make sure that they have
trajectory and a path and they can they can improve and grow and so you just want to like think through all of those scenarios
But like if like for us we have three client concierge right now and one of them
Like she will bind like 25 policies a week right so she's making pretty good money in that round
I mean she's getting ten dollars for everyone she binds and then she's got a salary
And then we have another one that is like our agency principle now that's running the agency for me
It she's in his inbox
So she's a client concierge he gets 400 emails a day
She's in there starting new quotes and she's looking for binds that need to get done
And she's binding them and she's gonna make a great salary and she's valuable in that role
So again as you scale you'll have different opportunities for people you can create
Team leads and all this other stuff you just got to have a little bit of vision and they got a like and you're gonna reward those people that are with you on the ground floor
Right and and that's what you got to do is just kind of figure out what makes sense for them
And then the junior producer like they will they can stay in that role and you can make we have three junior producers and they
Some of them earn different levels at new business commission right and so if they're killing it and doing
$25,000 a week then they have a higher percentage and the one that's doing 10 and so that's how you have to kind of scale that the difference for us is
We give a small renewal to our agents and we allow them to build an annuity essentially from day one when they put that policy and their name
Remember I told you they quoted it. They sold it. They bounded. They under what they did everything
It wasn't given to them then it's in their name and they're building this annuity
They don't get that access to that renewal income and it's a small percentage
They get it when they validate and have the referral partners and built their own
They learned how to build relationships and if they can go out and do that and do what you're doing now and replicate that
It's worth paying them that if they're just doing inside sales and writing the leads that you're giving them
Then there's a limit to the renewal income now you can still increase their salaries over a year and and look at it from a profitability standpoint
But there is a pathway for folks and you kind of want somebody in that role again as you scale to teach the people coming through right
So if you had client concierge a junior producer an agent in an elite agent
That's really helpful and not one thing that we just figured out like two years ago that has been so valuable is figuring out the mentor
Relationship of somebody in the agency. So initially it's it's you guys
But then now we have people that are that we call them elite agents and they mentor those other folks
And so what they love about it is we when people are kind of we figured out where they you can scale new business to a certain level
And then you kind of hit a ceiling you can only do so much new business to do you know regardless of how much support they get
There's a level of how much new business somebody can write and so what you do is you put that junior producer client concierge
Tie them to that elite agent and that elite agent loves it and I thought we were going to have to compensate them differently
It was really about them getting help with their workload and getting their quotes out faster
And they like the idea of pouring into somebody else
So you are that example in the beginning
But think about that as a vision say hey look I want you to be an elite agent for us
I want you to help develop teach and train and and have it build a team underneath you
That you then validate and then you give them a little bonus when that person validates to become an agent and then they get that support
It's huge
I think the you touched on it at the beginning of this segment is like
I think it's one of the biggest things is having
Drawing out the roadway
Of what their path looks like because Stephen
You know when I think about why we left our family agencies
I know what it is. It's we had no clue what was next
It was hey, what's I have no clue what I'm even doing anyway
I've been doing the same thing 10 years. I don't know where I'm going
Um, and I think having that clear vision of hey if I do this I'll achieve this if I do this I'll achieve that
It gives you a sense of purpose to come in every day and be motivated to show up and contribute to the team and grow as a person
You know, so I think that's
It built Billy hit on it too of just like the transparent communication of this is going to be a path and I'm talking a lot about the
CSR that we have now, but like we had our monthly check-in last night and we were talking how things go and spend about a year and a half
I was telling her that like hey, I want you to know like eventually you could be office manager
You could be training new
Service person that comes in whatever whatever's going to fill your cup at that time and and this is what we're working towards
And she made specific comments around that of like oh, it's so cool to be a part of the startup because I feel like
I'm really making an impact doing it and I can see the future and see how things change and like to to Billy's point
If I just put her in a box and say you're a customer service rep go answer the phones call people back
Quote when I need you you know that what what empowerment are you giving that person and that all comes back to
The planning you know Billy talks about setting the roadmap up
Where the step one step two step three and in drawing that out and one last thing. I'll say
That if anybody's listening to this that's looking to start or just started
I'll never forget how much Mike Crowley told me document your processes do all this act like you're a big agency from the start
And I thought I did a good job at it and now looking back three and a half years later
I could have done a much better job at it
But to your point it's so important to like act like a big agency when it's just you know what those processes will look like plan all that ahead
Go back to the quote bind an underwrite with training all those things ahead of time because it's going to pay off dividends in the future
Yeah, so true
Yeah, I think what you said T5 about talking to the person on your team about hey, this is the possibility
You know these are the possibilities you have to become an office manager etc
But then dive deeper is like this is exactly what you need to do to become that position
Yeah, and I think what's so powerful about that and you know shout out to
Kobe Allen he gave me some great advice a couple of years ago
I don't know. I was just in one of those seasons where I was like I just want to give everybody equity
That's that's myself pitch, you know if you work with me long enough you'll get equity
And I remember Kobe being like
Well, you know Sean some people don't
Want the responsibility that comes along with equity and the more I thought about it and I wrote out
You know what those roles and responsibilities are when I talked about it with people some people were like I don't want to do all that
I don't want the responsibility that comes with that
So I think that's just powerful to have it written out because
Well at whatever you could be talking about Jasmine Steven right and
You might tell her hey, these are the roles and responsibilities that come along with being an account manager and she might say oh well
Screw that. I'll just keep doing what I'm doing and
Keep contributing that way instead of you know trying to jump to the next position
So I just think there's a lot of gold there and having that clear vision, you know
Well, we're gonna wrap this up because we respect your time and I'm so grateful that you you came back to join us and share it
So my good nuggets. I want to ask you the one last question
And if anybody's listening to this and maybe they're not scratch plus maybe they're scratch if you had to go back
Right now to 2006 when you open your doors
What would you tell Billy in 2006?
Yeah, I mean, I think the most important thing and I touched on it really quickly earlier it's
Which make sure that the experience is amazing, right? Because like sales and referrals cures just about everything
And so your experience has to be great
And then I think the other thing that I would tell myself is
What we talked about like lighting a path having a
Having like get excited about those people and and sharing into their growth and like get them excited about this industry
I mean there's so many people that are brought into this industry
I mean we have a team of 17 people and none of them thought they were going to be an insurance
I just shared a story with them and I wanted them to be a part of the story and
No, we haven't lost a person in seven years and I think that the reason is is because they have a plan
They have they have growth. They're personally growing
So the other thing that I do with them is I do a life plan with them in their first 90 days before we ever do a business plan
I do a life plan and I figure out what they want to accomplish in life
I help them with their goals and I just you can do that as a scratch agency owner
You can say hey, I've learned a lot about life. I've made a lot of mistakes
I'm going to show you what I learned and I'm going to help you leapfrog other people your age
Just by being a part of this team regardless of it being about insurance at all
I care about them as a person and I want them to win and be successful
So I'm going to invest my time in them
To personally grow I'm going to give them a purpose and you guys do this thing
You do this where you're like making an impact on what we do a ton of stuff like that where they feel good about being there
And you just share your vision like we're going to blow this thing up
It's going to be huge and you're going to be wildly rewarded by being a part of this team
And so and and we've got you the whole step of the way like you just commit to us
We're going to give you a very clear business plan. We're going to tell you exactly what you need to do to win
And when you win we're not going to be like oh, he told me this and then didn't execute on it
No, it's very clear and black and white you do this and you get that
And that's how we're going to do it. We're going to ride shotgun together. We're going to be very transparent
And we're going to win together and and you're going to have as much opportunity as you want here
And that's the cool thing about starting in the beginning is
You know, you're going to create a lot of opportunity for a lot of people
And that's what makes the hair on the back of my neck stick up is like helping those people
Have careers. I mean we have people that have gotten married paid off debt got their MBA
You know had kids built a family like all that stuff is super cool to watch
And so but it just it takes a little bit of a grind and it's not going to be fast and easy
But you know you guys know like you know three or five years into this you've accomplished a lot more than you think
And even this like my team we had a very busy year and I said hey
Let's write down all the things we did this year and we were all both amazed right because
It's like you're moving a lot faster than you think you are you think you're going slow
But you're really not when you reflect back on it so true
Yeah, I got I got to read this quote before you ended off T5 because it just has so much to do with leadership
And what Billy talked about at the beginning and talked about through the whole episode
And it's from John Max why I read this yesterday. It was the law of credibility
And it says your most effective message is the one you live
So think about that if you're bringing on a new producer
If you're living with your preaching
It's much more likely you're going to sell them on the dream, you know
Yeah, so just like when you have kids like they're following you they're watching you right the same way
It's more as taught than caught right? I mean caught the top so yeah
I got to wrap this up by telling you my favorite Billy Wagner story. I don't know if you remember this
Back in the IAOA days in Chicago you put on a killer presentation as always and after
After the day was over at the hotel bar. We bumped into each other you stuck your hand out. Hey, I'm Billy
Hey, I'm Steven and I'll never forget that interaction bill
I just want to thank you for being the person that you are because immediately you're just like tell me about yourself
How can I help and I was one year in business and we had a great maybe 15-minute conversation that felt like two hours
And a ton of value and a ton of just reaching out and asking how you can help me and I just wanted to share that on the podcast
Because I'll just never forget that and just appreciate the time you spent with us on these past episodes
Appreciate the person that you are so thank you. Thank you for reading you
Thank you so much. I appreciate spending time with you guys you guys are rock stars. You're doing so many cool things
And it's it's an honor to to know you and and it's an honor to spend some time with you guys today
Awesome. Well, thanks again everybody. That's another episode of the Scratch Incy podcast
It is sure one to save and go back and rewind for a couple times over and over
Thanks for joining us today do us a favor like the show share the show and subscribe
Make sure to check out the telegram community. We also have announcement coming up for our meetup annually
And probably the next few months here working on some nuggets on that. So keep an eye out for that
Most importantly remember to dig down deep believe in yourself and on your own future. We'll see you next week take care
Podcast Summary
Key Points:
The podcast features hosts from T5 Insurance Services and Sound Harbor Insurance discussing agency operations.
They emphasize the importance of having a plan when hiring new producers.
A structured pathway is outlined for new hires starting as client concierges, then moving to junior producers, agents, and elite agents.
Summary:
The podcast episode features hosts from T5 Insurance Services and Sound Harbor Insurance discussing agency operations and the process of hiring new producers. They stress the significance of having a clear plan when bringing on new team members. A structured pathway is outlined for new hires, starting from the role of client concierge, moving to junior producer, then to agent and elite agent.
Each stage has specific validation points, such as demonstrating the ability to answer calls professionally, quote, bind, and underwrite policies, and build relationships with referral partners. The hosts emphasize the importance of guiding new hires through a structured process to ensure their success within the agency. The discussion highlights the need for agency owners to invest time in planning, defining responsibilities, and providing a clear growth path for new team members to follow.
FAQs
New hires should go through specific validation points for each role, such as providing an excellent phone experience, answering a certain number of calls per day, and learning how to quote, bind, and underwrite policies.
Agency owners should start by creating an org chart that outlines current and future roles in the agency. They should also identify responsibilities for each role, tie names to responsibilities, and have a clear plan for scaling the team over the next few years.
Having a structured plan helps new hires understand their career path within the agency, motivates them, and provides clarity on their roles and responsibilities. It also ensures a systematic approach to team growth.
The client concierge role involves tasks such as answering phones, building rapport with clients, cross-selling, protecting clients, setting up administrative aspects of the business, and learning how to quote, bind, and underwrite policies.
Employees start as client concierges, progress to junior producers after validation, and then become agents upon meeting specific criteria like building referral relationships, passing secret shops, and demonstrating cross-selling skills.
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