Managing finances with a variable income—common among freelancers, seasonal workers, students, and casual employees—requires intentional planning to avoid financial instability. The key steps include first identifying essential versus discretionary spending through a bank account audit. Next, calculate an average monthly income over several months to establish a stable baseline. A dedicated cash hub ensures income flows into a central account without immediate access, protecting against cash flow gaps. An emergency fund should be prioritized as a financial safety net, not a savings account, and used only for true emergencies. A structured budget based on average income and essential costs helps maintain consistency, even during fluctuating earnings. Crucially, surplus income should be redirected to savings or investments, not indulgences, to prevent lifestyle creep and support future goals. Guilt around emergency fund use is discouraged—such spending is a privilege, not a failure. Finally, when seeking loans or financial products, transparency about income patterns and consistency through financial records can build trust with lenders. With these steps, individuals can build long-term financial security regardless of income volatility.
She's on the money.
She's on the money.
Hello and welcome to She's on the Money, the podcast for millennials who want financial freedom.
Managing our budget and cash flow is probably the most important part of nailing our finances.
If we don't understand our cash flow, then we can't create a plan for our money
and if we don't have a plan for our money, then we're like me on a road trip without Google Maps.
Yeah.
Yeah, agreed.
And I would say it's not like one of the most.
I would say it is the most, but yeah, carry on.
Great.
While budgeting is hard enough to nail, at the best of times, it is made a whole lot harder when you don't earn the same income
a week in and a week out.
True, true, J-King.
My name is Georgia King and joining me today to get to the bottom of how to budget
if we are casual workers, freelancers, seasonal workers or anyone who's income fluctuates from pay packet to pay packet
is financial advisor Victoria to find the flesh out for us why this is such an important topic.
G, you are not wrong.
It's a topic that impacts such a significant number of our community and arguably even more after COVID.
As you said, it's casual workers and freelancers just like you, but it's people who might earn overtime occasionally
or who might run small businesses or might have different incomes based on the time of the year.
Variable incomes are just so common and need to be something we're talking more about and how to manage properly.
So I saw you in the Facebook group this week having a little bit of a dig around asking some questions.
Oh, yeah.
Part of the little post.
Yeah, I did.
I saw you posted in the group recently about this and you had so many replies and so many questions.
And so I know from that that it is a super relevant combo to be having together.
And the reason it's so important that we get on top of things if we do earn an inconsistent income
is that we need to make sure that we're looking after ourselves if we earn $5,000 one month but then $200 the next.
We need to make sure that we're not spending all of that five grand that we earned the first month.
Similarly, I know we have some regional base listeners who work on farms and that's obviously an incredibly seasonal industry.
So we need to make sure that we do have a plan for our money so that we're covered in the down months.
We also know from our data.
Remember we did that census in 2020.
We did.
We did.
Yeah, we did a 2019 one a 2021 and you best believe that there'll be a 2021 one.
Oh, la la.
Well, we know from the past censuses that we've done the sensei that we do have an incredible amount of uni students in our community
and a lot of them do work casually.
And then we also have a lot of students who go on placement for long periods of time that don't work.
Yeah, that's so frustrating.
And I know that you've got friends because I know your friends and some of them are nurses and they have to go on these massive unpaid placements.
And that is such an ask.
Oh, 100%.
That's a lot of privilege to be asking for, hey, can you give us a whole heap of unpaid time like what in the world?
Entering the real world in quotation marks is quite difficult, I guess you could say.
So the idea here is this chart today will help those students and all of our listeners really figure out what to do with their income when it does go up and down.
So that people don't fall into the mindset of being like, oh, I'll just be better with my money when I have a quote unquote real job.
No, you know, so we want the mindset.
We want to get on top of it right now.
You are absolutely correct.
So to make today's episode as digestible as possible, we will be breaking it down into five steps to nailing your budget on a variable income.
And then in the second half of the show, I'm going to be peppering some of our community questions at UV.
So let's run through this.
Let's go start with step one.
Okay, so step one is, and I've thought about this good and hard.
As you would know, I've been yelling, not yelling, but I've been having heated conversations in the office being like, what are the steps?
How do you think that we are going to make the most out of this podcast?
Because I think that you need to walk away with tangible things that you can action after listening to one of our podcasts.
So step one is establishing your outgoing zone discretionary and non discretionary spending.
I've said this before about, you know, normal cash flow and budgeting, but it is particularly important when you have a variable income.
So we want to get a super clear idea of where you're spending each and every single month.
Not necessarily what discretionary looks like, but what are your essential costs?
Go through and list what you pay on rent, your mortgage, your food, your bills, your insurances, etc.
All of those essential, expensive parts of life that you need to pay for non-negotiably.
It's also really important in budgeting, no matter if you're on a regular or variable income that you establish, where you're spending your money non-essentially.
Think of gym memberships getting an else done at me when I used to get my lashes done, streaming services, online shopping, extra drinks when you go out coffees.
All of these things, while I'm not saying they are negative, they are discretionary.
So if we are having a little bit of a tighter month, those are things we could cut back on very easily without compromising the roof over our heads.
So before we can map out a budget, we really need to have a clear understanding of the money that we have coming in and the money that we have going out.
And later on, we can see if our budget is suited to the amount we are spending on those non-essential items.
And if we're spending beyond our means, then it's maybe time to cut back a little bit.
V, I know what you're going to say next. What does it come up in the past?
Well, why don't you just take care of that?
So V is going to suggest that the way that we established without discretionary, she slurs, and non-discretionary spending items are, is to print out three to six months of our spending accounts, grab a highlighter, grab a couple of highlighters.
Highlight everything you've spent money on that you didn't need to spend money on.
That's exactly what I'm going to say. Combine that together and there you go.
There you go. There you go.
Bam.
Discretionary spending stuff.
Correct.
Yeah, absolutely. Not discretionary and non-discretionary. I feel a little bit attacked.
But if you've done my online course, you know that I would take you through that blow by blow because it is such an important piece to do because it really reflects to you what your values are and what you're actually on.
So yes, that's called a bank account audit, by the way, Georgia.
A bank account audit.
And just to establish really clear.
I just made it up, by the way. That's not like your official term.
I just made this idea of a bank account audit up and getting text and coloring it in.
I'm sure other people do something very similar, but I just want it right in your face.
You've got discretionary and non-discretionary. What's the difference, which one's which?
So a discretionary item is something that you can choose to spend money on or choose not to spend money on.
That's like coffees and hair and nails and shoes and non-essential spending.
And then you've got your non-discretionary spending, which is things that you don't have a lot of choice over.
So whilst, you know, we could argue that rent and mortgages, there's choice behind them. I get that.
But month to month, they're set fees that if you've already committed to that we have to pay.
So therefore you would have a base level of income that you need to derive to cover your expenses for that month because you need to keep a roof over your head.
You need to pay bills and you need to put food on the table. So for me, those are those essential items that we can't budge on.
Fabulous.
Let's move on to step two, which is establishing your average income for us through this one.
So you're right. We do need to establish our average income.
We need to establish that because we need to ask ourselves what we think we're going to make and what we're actually going to make in a typical month.
And the reason we need to do that is because we can't keep guesstimating. And when we have a variable income, it is so easy to get caught up and go, "Oh, Jay, I've had a really good month. Let's go out for dinner. Let's do this. Let's do that."
But we actually need to remember that that money isn't ours to spend just yet because what if we have no money or no income next month?
Like we really need to be thinking of future us and putting future us first. And this is not like having an emergency fund. So having an emergency fund is separate to that.
Also incredibly recommended is the number one thing that I want everybody to have.
But making sure you know your average income so that you can maybe stockpile a couple of months in your cash hub and actually have that cash there.
So if you don't have a heap of income coming in one month, you're okay. That's all right. It might be a little bit stressful, but you've already worked out that because you're on a variable income, that might be the case.
And this can happen for so many people. You might be a seasonal worker. It might be a uni break.
You might have gone on uni break and you're back at your parents' house for a little while and you're not working as much because you don't pick up as many shifts
because it's school holidays or something or you want to go on break. Like we need to think about everything and variable income doesn't just mean you don't know what to expect.
It also means you just have different amounts coming in each and every single month and that is so hard to predict.
So the way you can figure this out is going back and looking at your income over the last three to six months and then averaging that out by literally adding it all together and then dividing it by the amount of months that you chose to do an average over.
Or taking the lowest months income and using that as your baseline.
And then once you have your numbers or what we're going to call a baseline, you can start framing a budget around that figure.
And what that means is you're going to have this baseline of what you actually need to derive versus what is actually coming in on average so that we can start to feel a little bit more stable in the income that's coming in versus what might be.
Because as I said before, it is so easy to get frustrated when you don't have enough income coming in one month.
And also, you can just be a bit splurgy one month if you have more income than normally comes in.
We tend to forget about future us and go, oh my gosh, it's been so long since I've been able to do XYZ.
Whereas that's an opportunity in my eyes to put yourself ahead so that that feeling.
Doesn't happen again that really goes against human nature. I feel like every time I get paid
I'm like, oh my god. I'm filthy rich. Like I'm not yeah, I'm not like okay. This is my opportunity to
Create a plan for future me like that doesn't come no and and it's not something that normally comes naturally
It is not human nature to do that. That's why we you know eat an abundance like if someone put this massive plate in front of you
My gosh. It was delicious food. You would eat as much of it as possible
And that's where that treat yourself mentality comes from and whilst I totally can get behind looking after yourself in self-care
I just don't believe that putting future you first means spending all the money that came in one month because you
Quote deserve it. I really think it's like shooting yourself in the foot and saying oh, but I deserve it
Okay, so you're saying that right now you deserve to spend all the money that you've just worked your butt off to get
So that in the future you have the same problem that you had the months before where you were overly stressed
You know you were upset you couldn't sleep you couldn't do all of these things because we didn't have sufficient cash flow
You're saying you're being gifted this opportunity to get ahead and you want to blow it going out for drinks with girls
Please don't get me wrong. I'm not you know trying to crucify lifestyle choices
But I also think that we need to remember that future us is really important and we really need to put them first
Yeah, yeah, that's I'm pretty passionate about this topic as you can probably do
And I mean we always talk about future you it's why we're here is to set ourselves up for a financially free future
Yeah, um, let's move on though v to step number three, which is establishing a good banking structure
Okay, this is the number one thing that I think impacts the way we manage our cash flow
And I have an entire online course about this this episode is not about that
But I would take you through the entire structure of what I do and actually teach you how to do it
But also automate the entire thing which is honestly chef's kiss
Most of us don't want to do it ourselves cool. Let me do it. I created a tool for that money win
But when you are going to establish a good cash flow the number one thing I want you to do is have what is called a cash hub
And that is a centralized account that all your money comes into and goes out of it's kind of like the
What would you call it like the space station or whatever yeah, it's fun
Yeah, it's not as fun as I wanted it to be but we can go over there
But it is that hub where everything needs to come into
But you don't have a debit card associated with that account
So you can't just go oh all my money has been paid I can just start spending
You've got to actively go in there and transfer it to other accounts and actually transfer it to your savings to your spending
To what you're actually meeting as opposed to going and just tapping away and not really thinking about it too much
So having this cash hub and side note
Hypothetically because I obviously can't give advice on this podcast Georgia
Hypothetically if you had a mortgage that would be a really great offset account
So that your money is working as hard for you as you do for it
But back on track that cash hub is going to enable you with the level of financial freedom
Because if one month you don't actually have the income that you want to have or need to have to cover your expenses
Money hopefully has been banking up in there so that you can transfer it to your spending account
Even though you didn't get paid and still cover all your rent cover all your bills and be financially secure
So I guess be that really puts a barrier between you and impulse spending as we were kind of talking about before
However, everyone feels they're rich on payday absolutely and that's why you don't have it brought into your main account
And you don't have a debit card associated with the account that you would get your income into and that's why I have then a spending account
You know if you really want me to spell it out
Definitely go and have a look at the online course where I literally tell you all the bank accounts you need for what savings goals
You've gotten exactly to the dollar how much you need to put in each and every single one of them
But for me having that cash hub and then having an everyday spending account where you only transfer the money that you need
Helps you really think about the money and financial decisions that you're making and what they actually mean
Preno okay
Let's move on to step four
Creating an emergency fund no surprises that this is gonna be still
I'm actually surprised that I ended up putting it as step number four because I'm so passionate
But did you notice I swindled it into the earlier conversations about how you needed one earlier?
I did. I did it. You're okay. We're gonna talk about that later
So yeah, you're giving all the secrets away. I'm not I promise an emergency fund should be absolutely no secret
Absolutely everyone should have one or be working towards
Creating one and this should have been step number one like let's be honest
But it wasn't because we're talking about cash flow not about emergency funds
But it's so important because in case we mark up the maths around something or unexpectedly running to an expense or a spot of trouble
We're covered for it like an emergency account is for that it's for emergencies and recently in our Facebook group
We've actually had some people who have been using their emergency fund. So it's just been great
I'm very happy that you've had them
But the questions have been around like oh V I feel really guilty because you know my emergency funds down
It's like no, no, no never feel guilty for using your emergency fund for emergency expenses
Because that's what it's there for let's celebrate the fact that you're not in debt because of an unexpected cost
And that you're not financially struggling and let's reflect on the privilege that you had to just go
Do you know what I've got the cash for that?
My tire might have blown. I might have had to have roadside assists come out
But I'm not financially in a worse off position because that happened to me when for so many people
That could have been something that really crippled their savings ability this month or you know
crippled them being able to pay and put groceries on the table like for me
I think an emergency fund is really really important
Again, the amount is going to vary depending on your preference and what is important to you and how that works
But in general the prescription is three months worth of living expenses and you know whatever works for you
I've got clients who have two thousand dollars in their emergency fund
I've got one client who has three years worth of expenses in her emergency fund
It is different for everybody so there's no one size fits all answer there. I'm sorry
And the last step here is step five
So that's setting up our budget and adjusting it accordingly
Now you've gone and set up an emergency fund or you're seriously considering it which you all should be
And we know what your average monthly income is and what your outgoing are
We can set up a budget that is much the same as a regular budget income earner would have
So there's no real secrets when it comes to irregular income
And I think that a lot of people are going to be listening to this and think Victoria is going to have the key to our kingdom
She's going to tell us exactly what's going on and in reality
I'm just going to tell you budget understand your income understand your expenses and we can put away money for future
Because sometimes income is not regular and that's okay was actually having this conversation
Complete side track, but I was having this conversation with Ryan John the other day
Because we've just established a brand new business and to podcast called the business Bible
Which I'm very excited about by the way
And he was saying that he has a friend who has a pub here in Melbourne
And day-to-day they literally just break even like every day like they don't make massive profit
Every cent Patrick's Day they make mega profit like they are out in the car park
They have set up more keys. They have you know this fancy band that comes they do this massive thing
They make mega profit and for that year
That's where majority of their profit comes from but getting into the business
They knew day-to-day we're just going to break even there's not going to be any sexy profits here
There or anywhere, but when it comes to St. Pat's Day
That's when we're going to break it in
And that is I guess a really good example and something that I found really interesting because it's genuine
But that profit that doesn't just mean oh my gosh one day
We made this massive profit we can start spending like crazy because we've just done this St. Pat's Day thing
Like you need to average that out over the year and make sure that you can meet staff payroll and you can
You know pay for your expenses and know what's coming in and what's going out
And what is a good profit for this business and I think you need to start thinking about your income as a little bit of a business
Especially if it's irregular like just because you've had a massively profitable month one month
Doesn't mean you should go and blow it because we need to protect that business
We need to protect that structure and you know buff it up a little bit
So having a buffer in your cash hub is going to really really help
But at the end of the day setting up a budget is about knowing what's coming in
What is going out what you earn what you spend and how that's impacting what's coming into your bank account and from there
We're able to then go okay cool. I need G
I've worked it all out. I need $1,600 a month to pay my rent to pay my bills to put food on the table
That doesn't include discretionary costs
But if I lost my job tomorrow or had no income it's okay
I don't really need to go out for a coffee
I just have the nest cafe that I think's in the back of the pantry that'll be fine
But 1600 bucks needs to come in
Whereas you know average monthly income you might actually get to an a half thousand dollars
And you want to you know average that out
But what if you did a really big freelance month and you had five grand coming in
That doesn't mean you go buy a new ipad and you go and treat yourself or go
You know what I've really wanted this this is now the time to treat myself
I guess I'm trying to really just say we need to look after a future us
And not be too impulsive with our spending especially when we feel like we've been hanging out for a really big payday
Be what if we've kind of undersold ourselves a little and we
We kind of, we for saw that we would earn $1,600 a month as we suggested earlier, but
we do have that four grand month and then that happens again and again.
What do we do with that surplus money and we meant to invest it, save it.
That's literally a golden question.
So for me, I would want to say that consistently, if you know your income has increased, great.
Let's talk about lifestyle creep and making sure that we're not actually experiencing
too much lifestyle creep.
But that's going to be up to your personal financial goals.
Is your goal to invest?
Great.
Then let's talk about investing.
Is your goal to save?
Fantastic.
Let's start saving for that goal.
But the number one thing I would say is emergency fund, emergency fund, emergency fund,
like get that established and sitting there so you can feel a little bit more financially
secure.
And then the second thing I'd want you to do if you have a variable income is build up that
cash buffer a little bit so that you do have a little bit of money to fall back on.
If one month you don't actually have as much income, like what if your expenses are $1600
in a month like I was exampleing before, but you actually only earn $1200 that month?
I don't want you to feel like you can't make rent.
I want you to have a little bit of a buffer in your cash hub.
So no worries.
I've still got that $1600 like a make rent.
I can put food on the table.
I'm all good.
I don't want you to have to dip into an emergency fund because this shouldn't be an emergency.
An emergency is an unforeseen circumstance, not you not budgeting properly.
So I think we really need to differentiate those two things and go, "Oh, V, why are you
saying that we need to have money in our cash hub if I've got an emergency fund?"
Because ideally we don't have to touch our emergency fund unless it's a genuine emergency,
whereas a cash hub is going to have enough cash so that cash can flow in and out of your
account seamlessly and cover your expenses and cover your bills and make you comfortable.
Beautifully said their V.
Okay.
So to recap, the five steps are establish your outgolings, establish your average income,
establish a good banking structure, establish an emergency fund.
That should have been number one still.
And establish your budget and adjust accordingly.
Do you think I said establish enough then?
No, I don't think you did.
What about emergency funds?
Should I mention that again?
Give one more time to go.
Two more times.
Okay.
What about it yet?
Establish an emergency fund.
Heaven, we will be back right after the break, guys, to answer your community questions so
please don't go anywhere.
Now, guys, please remember if you are big fans of the show, we would so love it if you
could leave us a little five-star review in iTunes/, you know, write everything you love
about us in the section V.
That would be kind of kind.
Kind of kind.
That would be nice.
It would be kind of kind.
I thought you were going to talk about good podcasts for a second and I was like, oh my
gosh, I've been listening to a podcast.
Yeah, I've got one for you.
You're ready?
Morbid.
Morbid.
Yeah, it's like a true crime podcast, but these two girls who talk about true crime and I'm
totally into it.
Who are the hosts of this speech?
We give them a little shout out.
Yeah, we showed it's hosted by a woman called Elena and a girl called Ashley or they call
her Ash on the podcast and they totally grow on you.
Like, I've started from the very start, which is something I seldom ever do.
I usually just like start from the most recent ones here if I like it, but I went all the
way back because I'd heard great things.
Anyway, it's true crime podcast and I'm loving it.
I'm so, so bingy on stuff like this when I find a good podcast.
Anyway, this has nothing to do with the show, but I'm really glad that we've included
it.
I'm glad I went.
They deep dives have gone back to including a whole heap of Georgia and Victoria Banta,
so. Apologies.
Slide into our DMs if you don't want us to bant on the EPS, but you know what?
It's our EPS.
We'll do what we want.
I love that from you.
Okay, my first question, this one's from me, your co-host.
So start. Hello.
Hi, Georgia.
I want you to tell us how we should be investing if we do have an income that fluctuates
like my good self.
Can we have to invest one more time, B?
I have told you so many times to invest where I don't even like this question anymore,
but when it comes to investing on a variable income, it's the same as the budget question.
Work out what your expenses are, then work out on average what you would like to contribute
on a monthly basis and go from there.
There's no magic key or secret when it comes to investing on a flexible income.
I mean, some months you might have a little bit more, but I don't want you investing more
just because you have a heap of money coming in.
I actually want you to be setting yourself up, so future you is okay.
And then at the end of, you know, it's six month period.
If you're sitting on a really nice amount of money in your cash hub that is left over,
then let's talk about what you can invest in addition to what your already existing investment
plan was.
So I'm really sorry, but there's no sexy answer.
It's just, let's work out what on average per month you would like to invest what that
looks like and let's go from there.
But it definitely doesn't mean you can't invest it's all about understanding your money
and then distributing.
Exactly.
And you might say, V, I have an additional $200 a month and I really want to invest that
and go, great, Jay, let's try and do that consistently.
So that could become a part of your budget and cash flow.
So that in your cash hub, we allocate for that regardless of whether your income is high
or low that month, because we've planned.
And I know that it is a very privileged position to be in okay, cool set this cash hub up
and hopefully sit on a little bit more cash, but at the end of the day, if we really want
to get in control of our money, we need to start acting like we really respect the money
that's coming in and out of our accounts.
And whilst it can be really hard to get there, over time, once we start functioning in
the right systems and with the right, you know, with the right structures in place, we're
actually able to create that financial security for ourselves regardless of our income.
All right, my next question here is from Brianna V and it links perfectly back to our little
conversation about emergency funds earlier.
So as a person who has a variable income, she has incredible guilt around spending on
emergencies from her emergency fund.
No, we talked about this.
Watching her savings take a hit really hurts because she doesn't know when she's going
to be able to replenish it so she's feeling awful and that makes her feel really anxious
because she's not sure if she's going to need that money again soon for something even
more important and more emergency.
Yeah.
And I can make you a bit stressy, right?
Yeah.
So I guess the question here is how does she get past this?
Okay.
First things first, your emergency fund is not your savings, absolutely not.
We do not refer to emergency funds as savings because they are not.
We are not sacrificing savings for emergencies.
That's why our emergency fund exists and we need to get rid of that guilt because that's
what your emergency fund was for.
Like let's start seeing it as a massive privilege.
If you've got an emergency fund, an emergency popped up and you needed to purchase something
or you needed to pay for something or something came up that required cashola, how cool
is it that you had that sitting there and you didn't need to go into debt?
You didn't need to borrow what you didn't need to call anybody and ask for help.
Like we need to start going how cool is it?
That served its purpose.
So an emergency just for complete clarification isn't like, I fell off a hill and broke my
leg and that's the emergency.
It can be like what Brianna said here is that she really needed a new laptop for university
she was using her mom's.
So that's a valid emergency.
You don't just have to be.
Look super injured or whatever.
No, no, no, no.
And it could absolutely be a laptop like I remember, was it you that tipped liquid all over
the world?
Yeah, it was you.
You tipped my friends.
Yeah.
You tipped a coffee.
You need them for work and you need them for uni and you actually need them to function.
They're not actually a luxury in your life.
They're actually a vehicle that enables you to generate an income or go to university
and get an education.
So for me, yeah, great.
If you need to buy a new laptop with your emergency fund, that is a, okay, it is a non-issue.
But we just need to start plotting away at how we could potentially build that back up
again.
It is not savings though.
And I think that that's where we start to feel really guilty because you look at it
and go, oh my gosh, I feel so guilty.
I've spent X amount on this new laptop.
If you're really regretting that purchase, was it a choice or was it actually an emergency?
So I think we need to think about our spending again.
I'm probably going to recommend here putting 24 hours between you and your spending or as much
time as possible.
It's not, hey, I really just want a new laptop.
It's, I actually need this, you know what?
This is going to help me.
Rah, Rah.
Does that make sense?
Totally.
I think that will give Brianna a lot of clarity about that laptop.
But start feeling guilty, my friend.
Stop it.
It doesn't help anybody.
And that's what I think is really important to point out here too.
Start feeling feelings that don't help us constructively.
You're feeling guilty.
Sorry.
Who does that help?
It doesn't even help you.
Cut it out.
Love that.
You're worth more, my friend.
Our next question comes from Rachel V. How do we go about getting a home loan or finance
when we're working on a variable income?
That is absolutely okay.
But I actually have a very variable income as my team know.
And I think some of you who are keen listeners to she's on the money know.
And it's all about just proving to the banks that you are a responsible being and you can
manage your cash flow.
So I think it's about having that cash hub and having your savings account set up and
showing them, cool, I might be variable, but here's my consistency.
I'm a consistent person.
This is how I manage my income.
This is what's going on.
But the best thing to do here is actually have a chat with a good mortgage broker because
a mortgage broker is going to be able to show you exactly what is required.
[BLANK_AUDIO]
my personal situation, which I'm really happy to talk about, I actually needed to provide
two years worth of financial statements to show them that I was consistent and I was
good at what I was doing, and that I wasn't irresponsible or just started saving three
months ago.
So for me, it required two years of financials, and it's going to be different for everybody.
I don't mean to terrify you with that, but I think it's important to be honest and truthful,
yeah?
We love honesty.
Next one is from Emma, who's asked what if you share finances with a partner, and one
of you has an income that fluctuates.
Same, same.
Work out your budget, work out what that cash hub looks like, what's going to come in,
and how much you're both contributing to goals.
I think the second you work out exactly what you need to be paying for, it makes it a little
bit easier for you to actually go, okay, cool, it may income fluctuates, but one month
I've got more, so I'm just going to put a little bit more aside so that in those months
that I don't have, quote, enough to contribute, you can top it up and actually make use of
that money, and essentially give yourself the consistency that you're craving.
And not to plug the course here, but we do like I did awkwardly before, and it wasn't
meaning to, but I obviously, it was going to come up, yeah, and like I spent ages writing
that course, so it would work for you guys precisely.
So the question here from Kira V is about that masterclass, is it suitable for people who
have a variable income?
Absolutely, it is, because it functions on that cash flow basis and the way I work it
out is on your base income.
So the tool that I've created is a tool, it's not actually me going and do this and then
subtract that and do this and then follow that.
Like I literally get you to put all of your expenses and what your savings goals are
into a spreadsheet and then in the back end, I've worked out this fancy formula, literally
fancy, everyone that says it's like, wow, she's, she couldn't really dance, but a fancy
formula that then tells you, okay, these are the bank accounts you need.
This is what's coming into this bank account.
This is what should be going out on a weekly basis.
This is what's in your cash hub.
These are your monthly expenses.
This is what you need to be building up.
So I've got a number of people on variable incomes that use the course and use the spreadsheet
and use my system and love it.
I heard you were one of them.
We definitely recommend.
We will link in the show notes.
I feel so awkward.
Hey.
You got a, you got a plug it and you know, you know what we're talking about soon on
the podcast?
What?
Imposter syndrome.
I've got that card in.
I'm so ready.
Yes.
But on the online course, if you use the code POD 50, you get 50 bucks off the course.
Lala.
Yes.
Thanks.
Let me show you notes so you don't have to remember that.
It's all good, guys.
Perfect.
All right.
Let's wrap the show.
They're the budgeting for a variable income to surmise the whole show.
It's hard, but it's not impossible.
Absolutely not.
It can actually be really easy once you've got your five steps in place, do you want me
to repeat what they are one more time?
Yeah.
I really do.
Number one.
Establish your outgoing.
Number two.
Establish your income.
Number three.
Establish a good banking structure.
Number four.
Number five.
Establish your budget.
And if you didn't think that we said established enough, we definitely didn't talk about emergency
funds enough.
Don't leave negative reviews about either of those things.
Ah, can you imagine if people actually recommended an emergency fund or full advice?
I will also write a little blog post for us on those five steps.
I would love that.
And I'm sure everybody that's listening would love that too because all they got from
that list that you just read out was the word Establish.
Establish.
All right, Viet.
That is all we have time for today.
But just before we head off, we'd like to acknowledge and pay respect to Australia's Aboriginal
and Torres Strait Islander peoples.
The traditional custodians of the lands, the waterways and the skies all across Australia.
We thank you for sharing at the caring for the land which we are able to learn on.
We pay respects to elders past and present and we share our friendship and our kindness.
And please remember friends that the advice shared on She's on the Money is generally
nature and doesn't consider your individual circumstances.
Never.
No, She's on the Money exists purely for educational purposes and should not be relied upon to
make an investment or a financial decision.
And we promise Bikki D is an authorised representative of Australia Pacific Fund's
management, proprietary limited ABN 34132463257 AFSL 339151 and a big thank you to Tony
Lodge, our AP, for being a legend, putting it together, I get to hang out with her every
day of the week, you just get to see her on Tuesdays.
Tuesdays, Thursdays on occasion and it's a joy, it makes my week.
It is.
Love your tone.
Hey, she's listening.
She's listening.
She's listening.
She's listening.
This was meant to be a recording that she got when she was editing it but she's standing
outside our studio.
You know what?
We're done here friends.
We are done.
We are done.
[BLANK_AUDIO]
Podcast Summary
Key Points:
Establishing clear distinctions between essential (non-discretionary) and discretionary spending is crucial for managing variable income.
Calculate your average monthly income over three to six months to create financial stability and avoid impulsive spending during high-income months.
Set up a cash hub—a centralized, non-debit account where income flows in and funds are transferred to other accounts—to ensure financial security during low-income periods.
Build and maintain an emergency fund to cover unexpected costs, emphasizing that using it is not a failure but a sign of financial preparedness.
Create a flexible budget based on average income and essential expenses, prioritizing future financial security over immediate spending during windfalls.
Avoid lifestyle creep by consistently allocating surplus income toward savings or investments, not discretionary purchases.
Reframe emergency fund usage as a privilege, not a loss, to reduce guilt and build confidence in financial resilience.
Seek professional advice when applying for finance or a home loan, especially with variable income, by demonstrating consistency through financial records.
Summary:
Managing finances with a variable income—common among freelancers, seasonal workers, students, and casual employees—requires intentional planning to avoid financial instability. The key steps include first identifying essential versus discretionary spending through a bank account audit. Next, calculate an average monthly income over several months to establish a stable baseline.
A dedicated cash hub ensures income flows into a central account without immediate access, protecting against cash flow gaps. An emergency fund should be prioritized as a financial safety net, not a savings account, and used only for true emergencies. A structured budget based on average income and essential costs helps maintain consistency, even during fluctuating earnings.
Crucially, surplus income should be redirected to savings or investments, not indulgences, to prevent lifestyle creep and support future goals. Guilt around emergency fund use is discouraged—such spending is a privilege, not a failure. Finally, when seeking loans or financial products, transparency about income patterns and consistency through financial records can build trust with lenders.
With these steps, individuals can build long-term financial security regardless of income volatility.
FAQs
Start by establishing your essential (non-discretionary) and discretionary expenses. Then calculate your average monthly income over the past 3–6 months. Use this average to build a stable budget that prioritizes future financial security over impulsive spending.
A cash hub is a centralized bank account where all your income goes and where you only transfer money to your spending account. It helps you manage irregular income by storing funds during high-income months to cover expenses during low-income months, preventing financial stress.
Yes, absolutely. An emergency fund is essential for covering unexpected expenses and should be separate from your cash hub. It provides financial security without needing to go into debt, and it’s not meant to be used for routine or planned expenses.
Add up your income from the last 3–6 months and divide by the number of months. You can also use the lowest-income month as a baseline to ensure you’re prepared for leaner periods and build financial resilience.
Yes, but consistently—based on your average monthly income, not peak months. Plan your investments in line with your average contributions so you’re building wealth over time, not reacting to short-term income spikes.
Yes, it’s completely acceptable and a sign of financial health. Your emergency fund exists to cover unexpected, essential costs like a broken laptop or medical issue. Using it is not guilt-inducing—it’s a privilege and a safety net.
Chat with AI
Loading...
Pro features
Go deeper with this episode
Unlock creator-grade tools that turn any transcript into show notes and subtitle files.